Assistant / Project Finance Administrator

Geosyntec has an exciting opportunity for an Assistant / Project Finance Administrator to join our UK & Ireland head office in Delph (Greater Manchester). This position provides administrative and accounting support to our growing site investigation, remediation and environmental management practice areas, and interacts directly with Geosyntec billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. This position would be well suited for a detail-oriented individual with strong organisational skills, who is flexible and able to deal with a variety of requests and can adapt to changing workloads and priorities.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.

Depending on your level of experience, the responsibilities of the role may include:

• Project finance administration and support for Project Managers across the UK & Ireland.
• Project setup – extract relevant contractual information from client contracts or proposals and set up accurate project information in the accounting database (BST), including, but not limited to:

• Accurately enter contract value, budget level, scope of services, fee types, payment terms and proper authorisation from project initiation forms.
• Verify and/or edit project rate schedules and other data provided by Project Managers.
• Ensure appropriate mark-ups and invoice templates are in line with contract provisions.
• Review employee expense reports in a timely manner to facilitate payment and processing.
• Assist in performing electronic timesheet administration procedures.
• Within established deadlines, assist in the billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalise invoices with required attachments and documentation. Submission of invoices to clients via email per contractual requirements.
• Track accounts receivable and accounts payable as needed for project processing.
• Assess project revenue by accurately identifying variances and making necessary budget changes and transactional transfers; complete all tasks in accordance with the monthly accounting closing schedule.
• Generate project reports, as required.
• Assist in accounts payable process using online supplier portal system – Vendor set-up, raising POs, processing invoices, invoice reconciliation, running reports, supplier queries & project manager liaison.
• Assist in debtors follow up process via emails and telephone calls.
• Providing ad-hoc branch administrative assistance and support to the AP and project teams as required.

• At least 2 years (4+ preferred) of related project/finance administration experience for a professional services firm, preferably in an engineering, environment, or equivalent combination of education and experience. (required)
• Demonstrated knowledge of project lifecycle, project costing, contract file administration and comprehension of project performance including revenue and profit. (desirable)
• Working knowledge of Microsoft Office and intermediate to advanced proficiency in Excel. (desirable)
• Prior experience with BST, Coupa, Infor or similar accounting systems. (desirable)
• Accurate data entry (required)
• Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)