Assistant / Project Finance Administrator

Geosyntec has an exciting opportunity for an Assistant / Project Finance Administrator to join our UK & Ireland head office in Delph (Greater Manchester). This position provides administrative and accounting support to our growing site investigation, remediation, and environmental management practice areas. The role involves direct interaction with Geosyntec billing and accounting staff, as well as clients, vendors, and subcontractors. It is well suited for a detail-oriented individual with strong organizational skills, flexibility, and the ability to adapt to changing workloads and priorities.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex environmental problems. Our team includes engineers, scientists, and technical and project staff across the globe. Recognized by ENR as a top environmental engineering design firm, Geosyntec is known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay, benefits, and well-being programs to support you and your family.

Essential Duties and Responsibilities:

• Project finance administration and support for Project Managers across the UK & Ireland.
• Project setup – extracting relevant contractual information from client contracts or proposals and setting up accurate project information in the accounting database (BST), including:

• Entering contract value, budget levels, scope of services, fee types, payment terms, and proper authorizations.
• Verifying and editing project rate schedules and other data provided by Project Managers.
• Ensuring mark-ups and invoice templates align with contract provisions.
• Reviewing employee expense reports to facilitate timely payment.
• Assisting with electronic timesheet administration procedures.
• Supporting the billing cycle by generating prebill reports, facilitating edits, and finalizing invoices with required documentation, then submitting to clients via email as per contractual requirements.
• Tracking accounts receivable and payable for project processing.
• Assessing project revenue, identifying variances, and making necessary budget adjustments and transactional transfers, in line with monthly closing schedules.
• Generating project reports as needed.
• Assisting with accounts payable processes using online supplier portals, including vendor setup, raising POs, invoice processing, reconciliation, and liaising with project managers.
• Following up on debtors via email and phone.
• Providing ad-hoc administrative support to the branch, AP, and project teams.

Skills, Experience, and Qualifications:

• At least 2 years (4+ preferred) of project/finance administration experience in a professional services firm, preferably in engineering or environmental sectors.
• Knowledge of project lifecycle, costing, contract administration, and project performance metrics is desirable.
• Proficiency in Microsoft Office, especially Excel (intermediate to advanced), is desirable.
• Experience with BST, Coupa, Infor, or similar accounting systems is desirable.
• Accurate data entry skills are required.
• Ability to work efficiently in a fast-paced, detail-oriented, and deadline-driven environment, managing multiple projects simultaneously is required.