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- Tasks: Support admissions processes and ensure a smooth experience for prospective families.
- Company: Join St Leonards, a vibrant school in the heart of St Andrews.
- Benefits: Competitive salary, full training, and opportunities for personal growth.
- Other info: Dynamic environment with a focus on diversity and inclusion.
- Why this job: Make a difference in students' lives while gaining valuable administrative experience.
- Qualifications: Strong attention to detail and excellent communication skills required.
The predicted salary is between 27178 - 27178 £ per year.
The Pends, St Andrews, Fife
Job Reference: schooltalent/TP/33703/2594
Number of Positions: 1
Contract Type: Fixed Term Contract - Full Time
Salary: £27,178 per annum
Location: The Pends, St Andrews, Fife
Closing Date: 22/05/2026
Department: Admissions
Region / Division: St Leonards
Job Role: Operational/Professional Services
The Role
Responsible to: Registrar
Grade: 3.1 - £27,178 per annum
Contract Type: Full time, temporary, Maternity Cover - start date around the 12th June 2026 till around the 7th September 2026.
Hours of Work: Monday to Friday 8.30am - 5.00pm, 37.5 hours per week.
Key Responsibilities
- You will receive full training on all internal processes and procedures, and you will have ongoing learning and development opportunities.
- CRM, Data and Compliance Support
- Be a primary user of the Customer Relationship Management system, processing all incoming enquiries, applications, and registrations with speed and accuracy.
- Maintain the CRM as the single source of truth for all family and agent interactions, ensuring data integrity and facilitating proactive follow-up from the Admissions team.
- Ensure all admissions data is handled with meticulous care, maintaining security and full compliance with GDPR, and relevant data is accurately captured and maintained in Engage, the school’s management information system.
- Assist with the administrative tasks required to keep admissions processes compliant with UKVI and Home Office rules, such as collating and checking required visa documentation.
- Support the onboarding process for new partner agents and pupil guardians by preparing and tracking application packs and ensuring digital files are complete and correct.
- Collate data for and assist in preparing regular reports to track key performance indicators.
- Play a key support role in the implementation and optimisation of new data systems.
- Assist with the coordination of admissions events, including Open Days, visits and taster days, to ensure a flawless experience for attendees.
- Manage the scheduling of personalised tours, entrance tests, and interviews, liaising effectively between prospective families and key school staff.
- Prepare admissions correspondence, from joining forms, to formal offer letters, ensuring all communications are on brand and accurate.
- Support the External Relations team with the logistics for recruitment travel.
- Provide comprehensive administrative support to the Registrar and Admissions Officers to help them deliver their strategic priorities.
- Act as a professional, welcoming, and consistent point of contact for admissions enquiries via phone, email, and in-person.
- Prioritise timely communication, ensuring that all family questions are answered promptly and enquiries are followed up with speed and efficiency.
- Provide helpful information and guidance on the admissions process and our academic programmes (IB, GCSE, etc.), escalating queries where appropriate.
- Communicate key event details and timelines to families at various points of their admissions journey.
- Develop a strong understanding of the IB Diploma, Career Related Programme, IGCSE/GCSE, MYP and PYP programmes in order to provide clear information.
- Contribute positively to the ethos of the School by promoting positive relationships among staff, parents, and children.
- Demonstrate knowledge of, and uphold, all of the School’s policies, including those relating to Health and Safety and Safeguarding.
- Demonstrate an understanding of how roles and responsibilities are shared among staff and how to work collaboratively across departments.
This is not intended to be an exhaustive list of responsibilities and duties. It is expected that the post-holder will participate in other reasonable activities which may be required to meet the needs of the School or for better fulfilment of the role.
Person Specification
- Experience working with data, and systems.
- Exceptional attention to detail and a commitment to accuracy in all tasks.
- Strong organisational and time-management skills, with the ability to manage multiple priorities.
- Excellent IT literacy, with high proficiency in the Microsoft Office Suite and the ability to learn new software quickly.
- Excellent communication and interpersonal skills, with a professional and welcoming manner.
- A collaborative, team-player attitude with a proactive and flexible ‘can-do’ approach.
- The ability to handle sensitive information with discretion and an understanding of confidentiality (GDPR).
- High level of cultural awareness and sensitivity.
- Previous experience in a detailed administrative or customer-facing role.
- Prior experience using any form of database or CRM system.
- Experience with working with international families or within a multicultural environment.
- Experience working in a school, university, or other educational setting.
Application Process
St Leonards is committed to creating a diverse and inclusive culture, where all members of the community - colleagues, pupils and families - are seen and valued. This culture ensures that St Leonards delivers an outstanding global education in a multi-cultural living, learning and working environment.
Closing date and time for applications is Noon on Friday 22nd May 2026. Interview to take place ASAP. We reserve the right to close the vacancy earlier. Any questions may be directed to recruitment@stleonards-fife.org in the first instance.
All successful applicants will be required to undertake a Criminal Record check and either hold or be accepted for membership of the Disclosure Scotland Protecting Vulnerable Groups (PVG) scheme.
About St Leonards
St Leonards is a friendly and forward-looking independent, coeducational, boarding and day school situated on an historic campus at the heart of the university town of St Andrews. The school enjoys an unrivalled location - there are sandy beaches, world‑class Links golf courses, and historic sites on its doorstep.
St Leonards delivers the inspiring, globally‑recognised International Baccalaureate curriculum for pupils aged five to 18, and was the first school to be accredited as an all‑through IB school in Scotland. It is one of just two schools in the UK to actively offer all four IB programmes, ensuring a seamless learner journey.
The youngest pupils follow the Primary Years Programme, which goes hand‑in‑hand with the vibrant Outdoor Learning programme at St Leonards. This is followed by the Middle Years Programme and (I)GCSEs. In the Sixth Form, pupils choose between the Career‑related Programme and the Diploma Programme.
St Leonards enjoys a rich sporting heritage, and continues to boast a strong record of achievement with pupils representing the school nationally in golf, rugby, lacrosse, hockey, horse riding, and small‑bore rifle shooting. The leading five‑tier Golf Programme continues to go from strength to strength, the Duke of Edinburgh Award is the fastest growing of all Scottish independent schools, and an exciting calendar of trips and activities ensures pupils leave St Leonards equipped with the skills required to succeed in today’s ever‑changing world.
Truly an education ‘Ad Vitam’ (for life).
Admissions Assistant - Maternity Cover employer: George Watson'S College
Contact Detail:
George Watson'S College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admissions Assistant - Maternity Cover
✨Tip Number 1
Get to know the school! Research St Leonards and its values, programmes, and culture. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for the admissions role. Personal connections can give you an edge!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to data handling, customer service, and teamwork. Role-play with a friend or use our resources to boost your confidence before the big day.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about the position. Don’t forget to follow up after applying to express your enthusiasm!
We think you need these skills to ace Admissions Assistant - Maternity Cover
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Admissions Assistant role. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the position. Remember, less is often more!
Show Your Enthusiasm: Let your passion for education and working with families shine through in your application. We love candidates who are excited about the role and can convey that energy in their writing!
Proofread, Proofread, Proofread!: Before hitting send, give your application a thorough check for any typos or grammatical errors. Attention to detail is key in this role, and we want to see that you take pride in your work. Don’t forget to apply through our website!
How to prepare for a job interview at George Watson'S College
✨Know Your Stuff
Make sure you have a solid understanding of the admissions process and the specific programmes offered at St Leonards. Familiarise yourself with the International Baccalaureate curriculum and be ready to discuss how it benefits students. This will show your genuine interest in the role and the school.
✨Showcase Your Organisational Skills
As an Admissions Assistant, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various priorities. Highlight your attention to detail and how you ensure accuracy in your work, especially when handling sensitive data.
✨Be Personable and Professional
You'll be the first point of contact for families, so it's crucial to demonstrate excellent communication skills. Practice being warm and welcoming while maintaining professionalism. Think about how you can convey information clearly and effectively, especially regarding the admissions process.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and the school's culture. This not only shows your enthusiasm but also helps you gauge if the environment is the right fit for you. Ask about ongoing training opportunities and how the admissions team collaborates with other departments.