Events Producer - Experiential Marketing Agency

Job Purpose

As Integrated Producer you will play an important role in implementing our clients’ objectives. Working in collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, you will strive to deliver your project on time, on budget and on brief, every time.

You will play an integral part in championing your area of Integrated Production expertise within the business, in addition to providing excellent service to our clients, ensuring commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team.

Key Responsibilities

Operational Delivery

• To manage increasingly complex project/s, align appropriate resource and lead the team to deliver based on skill and experience for the client
• Attending weekly resource reviews, pro-actively managing resource usage, requirements and onboarding for new IP producers
• Responsible for the creation and ongoing management of project timelines and plans to ensure programmes are on track and in line with the project plan, providing regular status updates to the Project Lead
• Development and/or approval of budgets, timelines and management of suppliers, in response to specific client and business needs
• Accountability for the quality of projects delivered within your remit, including the provision of operational expertise to the client as required

Creative

• Support the project cycle to ensure the creative and innovative ideas fulfil the client brief
• Demonstrate a strong understanding of the creative process, recognising the importance of the strategic objectives and ensuring they drive the overall output
• Attend key meetings to provide input / expertise related to production elements within your remit
• Drive cross-agency collaboration to ensure an aligned approach for meeting client objectives

Talent Management

• Support the Executive Producers in identifying (and securing) the best industry talent
• Understand and be able to communicate knowledge of the skill sets and abilities across the Integrated Production department
• Support the Integrated Production leadership team with successfully casting the appropriate resource to the accounts and projects
• Ability to clearly communicate performance expectations to direct reports and line managers
• Ability to nurture, grow and develop a team
• Drive, support and champion learning and development where agreed and necessary

Client Relationships

• Responsible for the successful management and retention of key client projects
• Partner with the Executive Producers to provide counsel on deliverables, managing client expectations accordingly
• Collaborate with Executive Producers to ensure we successfully meet the clients’ objectives and deliver great results

New Business Development

• Support the pitch lead by managing all Integrated Production elements of the pitch process
• Responsible for providing timely, accurate support on RFP responses including budgeting and supplier liaison
• Attend and present pitch presentations when required
• Actively promote GPJ through best practice

Finance

• Support the Executive Producers with scoping for all and any Integrated Production requirements within new projects, with a commercial focus on the use of people’s time
• Accountable for profitability all project deliverables within your remit, including the ongoing management of the SOW
• Ensure projects are consistently on brief, on time and on budget
• Support the Executive Producers with the ongoing management of project forecasting
• Work with the Executive Producers on identifying commercial opportunities within your area of the business
• Responsible for obtaining, reviewing and responding to vendor quotes, ensuring we are working with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency
• Accountable for PO creation / distribution
• Support the Executive Producer with the timely and accurate management of budget reconciliations (often across multiple currencies)
• Validate vendor invoices and managing change orders (including notifying the project lead)

About You

• You have the ability to articulate a clear vision of project success, in order to gain the confidence of a client audience
• You demonstrate a calm and positive attitude
• You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
• You are always willing to help other people within the project, across departments
• You’re curious and eager to learn about the industry, clients’ business, tech solutions
• You are solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward
• A challenger – you’re always looking to improve work rather than, ‘we’ve always done it like this’!
• You are persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload
• You’re truly passionate about planning and delivering a best-in-class event
• You’re decisive, with the ability to make several decisions at once, and quickly
• You demonstrate leadership attributes by supporting change, managing workload and driving best practice

Your Background, Skills & Experience

• Experience of managing complex project/s
• Experience in developing budgets and timelines
• Experience of working within a large project team, ability to lead on a particular workstream
• Experience in conference, exhibitions and digital events
• Experience of responding and delivering to clients with digital, social media or tech solutions
• Strong presentation skills
• Experience in, and knowledge of, live event production allowing you to take the role of project lead across a number of our mid-to-large scale deliveries
• Strong understanding of financial software