Associate Producer - Events

About Us

George P. Johnson (GPJ) is the World’s Leading Event And Experiential Marketing Agency. For over a century we’ve been partnering with the world’s top brands to deliver creative solutions that make a real difference. Our strategic thinking and creativity breathes life into brands. Our ideas create impact, inspire audiences and grow business. It’s what turns our goals, and those of our clients, into results. We’re happy working wherever the brief takes us. At home or abroad. On the huge, or the hugely important. Our scalability enables us to answer briefs of all shapes and sizes - effectively and efficiently.

About the Role

As Associate Producer you will play an important part in implementing our clients’ objectives. In collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, you will work within the Integrated Production team to deliver the project on time, on budget and on brief. You will support in championing your area of Integrated Production expertise within the business, balancing the needs to provide excellent service to our clients, commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team.

Operational Delivery

• Manage small scale projects, or project areas, from end to end, including the alignment of all relevant internal stakeholders needed to ensure a successful delivery.
• Inputting into key project planning documents such as timelines and budgets across all allocated workstreams and projects.
• Provide regular updates to the Project Lead, proactively raising any risks, issues or concerns and collaboratively work towards a solution.
• Ongoing management of suppliers, in response to specific project and business needs.
• Overall accountability for the quality of work delivered, providing operational expertise as required.
• Providing additional production support across the Integrated Production Department as required e.g., pitches, new business proposals etc.

Creative

• Responsible for ensuring cross-team collaboration from design through to implementation.
• Understanding of the creative process, using the correct project documentation to brief and manage creative workstreams.
• Attend key meetings and provide input / expertise related to client needs.

Talent Management

• Understand and demonstrate knowledge of the various skill sets and abilities across the Integrated Production department.
• Able to clearly articulate, and meet performance objectives.
• Actively participate in and champion personal and department-wide Learning and Development opportunities.

Client Relationships

• Contribute towards the client relationship via the successful delivery and management of your own work streams and deliverables.
• Where necessary, partner with specialists across strategy, creative, digital and production as well as with account managers, so they can manage client expectations accordingly.
• Demonstrate an active understanding of a client’s objectives.

New Business Development

• Support the pitch lead when required, by managing relevant Integrated Production elements of the pitch process - ie venue searches.
• Responsible for providing timely and accurate support and guidance on RFPs.
• Actively promote GPJ through best practice.

Finance

• Accountable for accuracy within budget estimates for all project deliverables within your remit.
• Inputting into budgets/ estimates, managing/reconciling budgets.
• Contribute towards the ongoing management of project forecasting.
• Responsible for obtaining reviewing and responding to vendor quotes, ensuring we work with best in class partners and vendors, with regular negotiations to drive value, profitability and efficiency.
• Accountable for POs creation/ distribution.
• Identify and escalate potential budget/ financial issues.
• Understand and effectively manage PO and supplier invoicing processes.
• Understand and take initial steps to address impact of changes on project budget and financial metrics, with limited guidance.

About you

• You’re a self-starter who promotes a culture of entrepreneurial spirit.
• You have an agile mindset. You keep everything in perspective and lead your team and business that way.
• You are culturally aware and move with the times.
• You understand the marketplace and use this information to inform project decisions.
• You have the ability to articulate a clear vision of project success, in order to gain the confidence of a client audience.
• You demonstrate a calm and positive attitude.
• You’re adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency).
• You are always willing to help other people within the project, across departments.
• You’re curious and eager to learn about the industry, clients’ business, tech solutions.
• You are solutions focused/ creative problem solver – presenting solutions to roadblocks in order to move forward.
• A challenger – you’re always looking to improve work rather than, ‘we’ve always done it like this’!
• You are persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload.
• You’re truly passionate about planning and delivering best-in-class work.
• You’re decisive, with the ability to make several decisions at once, and quickly.
• You are a champion of high quality outcomes and demonstrate an affinity with the brands you lead.
• You plan for the challenges, but expect the best. You know how to deliver in order to meet deadlines.
• You’ve already thought of the next step (or five) before being asked.
• You stay calm when there are changes to the plan and you’re a veteran at going to "Plan B".