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For Companies At a Glance
- Tasks: Support event production by managing schedules, documents, and client relationships.
- Company: Dynamic agency known for delivering top-notch live events.
- Benefits: Gain hands-on experience in event production and work with a creative team.
- Why this job: Be part of exciting projects and learn about the fast-paced world of live events.
- Qualifications: 1-2 years in live event production and strong communication skills.
- Other info: Perfect for adaptable individuals eager to grow in a vibrant environment.
The predicted salary is between 30000 - 42000 £ per year.
As Project Coordinator, you will provide support across all elements of Integrated Production, undertaking operational responsibilities such as preparation of event documents (agendas, reports, presentations, tracking), creating basic timelines and estimates as needed, project close/reconciliation process, vendor quotes and selection, raising POs, project-related research as required, including venue searches.
Key Responsibilities
- Prepare quality written documents, such as crew briefing documents, simple production spec. documents and schedules.
- Keep all relevant parties updated of project status and issues.
- Produce on-site schedules.
- Project manage internal and external requirements within timelines and budgets.
- Anticipate potential issues and proactively respond with solutions.
- Carry out venue searches and site visits.
- Organise team travel for on-site delivery.
- Attend key meetings and provide input related to client needs and requirements.
- Nurture positive client relationships at the appropriate level.
- Partner with the project leads to provide transparency on what is achievable in the delivery of projects, managing client expectations accordingly.
- Support the project/pitch lead with the pitch process, including contributing towards the Operations, Technical and Live Production elements of the brief such as sourcing 3rd party partners, collating pitch materials etc.
- Demonstrate an understanding of various financial software.
- Obtain, review and respond to vendor quotes, ensuring we are working with best in class partners, with regular negotiations to drive value, profitability and efficiency.
- Create and distribute POs, obtaining relevant approvals as needed.
- Identify and elevate potential budget/financial issues, making suggestions on how to resolve.
- Understand and effectively manage the budget reconciliation and invoicing processes.
- Understand and take initial steps to address the impact of changes on project budget and financial metrics, with limited guidance.
About you
- You’re adaptable and open to unexpected requests and ways of working.
- You’re always willing to help other people within the project, across departments.
- You demonstrate a calm and positive attitude.
- You’re curious and eager to learn about the industry, clients’ business, tech solutions etc.
- You’re solutions focused/creative problem solver – presenting solutions to roadblocks in order to move forward.
- You are persistent and patient – persistence to follow up with stakeholders and clients but demonstrating empathy in understanding agency and client partners’ workload.
- You’re truly passionate about planning and delivering a best in class event.
- You’re decisive with the ability to make several decisions at the same time, and at pace.
- You have a true passion for live events, and an enthusiasm to learn about integrated production, in depth and breadth.
Your Background, Skills & Experience
- 1-2 years experience in, and knowledge of, live event production.
- An effective communicator who is honest, clear and constructive with your communications.
- Empathetic, adaptable and demonstrates good organisational skills.
- Demonstrates the ability to manage own workload.
- Demonstrates the ability to work to deadlines, and flag any concerns with meeting deadlines ahead of time.
- Understanding of the marketplace GPJ operates in.
Apply now.
Project Coordinator - London employer: George P Johnson Experience Marketing
Contact Detail:
George P Johnson Experience Marketing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator - London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; demonstrate your passion for live events and integrated production. Bring your A-game and be ready to discuss how you can contribute!
✨Tip Number 3
Follow up after interviews with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate your enthusiasm for the role!
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. Make sure your application stands out by showcasing your relevant experience and skills.
We think you need these skills to ace Project Coordinator - London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Coordinator role. Highlight your experience in live event production and any relevant skills that match the job description. We want to see how you fit into our team!
Showcase Your Communication Skills: As a Project Coordinator, clear communication is key. Use your application to demonstrate your ability to convey information effectively. Whether it’s through your writing style or examples of past experiences, let us know you can keep everyone in the loop!
Be Solutions-Focused: We love problem solvers! In your application, share examples of how you've tackled challenges in previous roles. This will show us that you’re not just adaptable but also proactive in finding solutions when things get tricky.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at George P Johnson Experience Marketing
✨Know Your Stuff
Before the interview, dive deep into the job description and understand the key responsibilities. Familiarise yourself with terms like 'venue searches' and 'budget reconciliation'. This will help you speak confidently about how your experience aligns with what they’re looking for.
✨Showcase Your Problem-Solving Skills
Be ready to discuss specific examples where you've anticipated issues and provided solutions in past projects. Highlight your adaptability and how you’ve managed unexpected requests, as this role requires a calm and positive attitude under pressure.
✨Communicate Clearly
Practice articulating your thoughts clearly and constructively. Since effective communication is crucial for this role, consider preparing a few scenarios where you successfully communicated with clients or team members to manage expectations or resolve issues.
✨Demonstrate Your Passion
Let your enthusiasm for live events shine through during the interview. Share your experiences and what excites you about integrated production. Showing genuine interest can set you apart from other candidates who may not convey the same level of passion.
