At a Glance
- Tasks: Coordinate team activities and manage studio operations in a dynamic environment.
- Company: Join a leading architecture and design firm with a vibrant culture.
- Benefits: Enjoy medical insurance, pension plans, and bonus opportunities.
- Other info: Great opportunity for growth within a global business.
- Why this job: Be the heartbeat of the studio, making a real impact on team dynamics.
- Qualifications: 5+ years in a similar role, strong organisational skills, and proficiency in design software.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking an experienced Team Coordinator to join our London office support team. In this role you will be integral to the experience of both our employees and our clients, taking responsibility not only for the teams you support but also for the space that we work in. This role is not remote and you will thrive in a fast‑paced environment where proactivity and communication are key.
What You Will Do
- Partner with the studio leader to plan and act on business priorities, studio initiatives and longer‑term projects
- Day‑to‑day running of the studio, including staff whereabouts, arranging studio meetings, staffing, timesheets, time‑off requests, etc.
- Promote events happening within the office and facilitate participation
- Support the onboarding of new hires into the studio
- Diary coordination for Principals and other Senior members of staff, involving high‑level client communication
- Make complex international travel arrangements for all studio members
- Complete expenses for Studio Leaders/Principals
- Update presentations using InDesign
- Assemble and distribute project‑related correspondence
- Maintain a pristine studio, including regular walkthroughs and updates of display areas
Your Qualifications
- Ability to multitask in a fast‑paced environment with a strong sense of urgency and professionalism
- Minimum of 5+ years of experience within the Architecture & Design industry in a similar role
- Excellent attention to detail, superior organisational and time‑management skills
- Experience in travel management
- Proficient or expert in Photoshop/Bluebeam and InDesign
- Knowledge of Workday & Salesforce a bonus
- Strong verbal and written communication skills
- Sensitivity to confidential projects and information
- High standards and quick to take accountability for your team and space
- Ability to understand and promote our culture
- Curiosity to know more about your colleagues’ work and purpose
- Energetic and positive in all that you do
- Flexibility and willingness to get involved in areas outside your core responsibilities
- Experience interacting with all levels of staff
- Ability to anticipate needs and operate proactively
- Flexibility to work occasional overtime
- A sense of pride in delivering warm, first‑class customer service
- Bachelor’s degree preferred
- Interest in growing within a global business
Benefits
- Medical and dental insurance, season ticket loans, pension, and twice‑annual bonus opportunities.
- The firm offers reimbursement for certain professional qualifications and associated renewal and exam fees, as well as tuition reimbursement for certain eligible programmes or classes.
Equal Employment Opportunity
Gensler is an Equal Employment Opportunity and affirmative action employer of choice. All aspects of employment decisions are based on merit, performance, and business needs; we do not discriminate on the basis of any status protected under federal, state, or local law.
Team Coordinator employer: Gensler
Gensler is an exceptional employer located in the heart of London, offering a vibrant work culture that prioritises collaboration and innovation. With a strong commitment to employee growth, we provide comprehensive benefits including medical and dental insurance, pension plans, and opportunities for professional development. Join us to thrive in a dynamic environment where your contributions directly impact both our teams and clients, all while enjoying the unique advantages of working in one of the world's most exciting cities.
StudySmarter Expert Advice🤫
We think this is how you could land Team Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the Architecture & Design industry and let them know you're on the lookout for a Team Coordinator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company culture and recent projects. Show that you’re not just another candidate; you’re genuinely interested in how you can contribute to their team and space.
✨Tip Number 3
Practice your communication skills! As a Team Coordinator, you'll need to be clear and concise. Try mock interviews with friends or use online resources to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Team Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Team Coordinator role. Highlight your organisational skills, attention to detail, and any relevant experience in the Architecture & Design industry.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Talk about why you’re excited to join our team and how you can contribute to creating a positive environment for both employees and clients.
Showcase Your Communication Skills:Since communication is key in this role, make sure your written application is clear and professional. Use concise language and check for any typos or grammatical errors before submitting.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Gensler
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Team Coordinator. Familiarise yourself with the day-to-day tasks mentioned in the job description, like diary coordination and travel management. This will help you demonstrate how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past work where you successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritised tasks and maintained attention to detail in a fast-paced environment.
✨Communicate Effectively
Strong verbal and written communication skills are crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview that show your interest in the company culture and team dynamics.
✨Demonstrate Proactivity
The job description highlights the importance of being proactive. Think of instances where you anticipated needs or took initiative in your previous roles. Share these stories during your interview to illustrate your ability to thrive in a dynamic environment.
