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For Companies At a Glance
- Tasks: Manage project documents and ensure quality control for construction projects.
- Company: Join Gensler, a leading architecture and design firm with a vibrant culture.
- Benefits: Enjoy medical insurance, pension plans, and professional development reimbursements.
- Why this job: Be part of exciting projects across the UK, Europe, and the Middle East in a dynamic office environment.
- Qualifications: 5+ years in Document Control, experience with EDM systems, and strong organisational skills required.
- Other info: This is a full-time role based in London, not remote.
The predicted salary is between 36000 - 60000 £ per year.
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Your Role
We are looking for a numerate and experienced
Your Role
We are looking for a numerate and experienced Document Controller to join our fantastic team and be responsible for the quality and organisation of incoming and outgoing project-related information and contractual documents for multiple projects based in the UK, Europe and Middle East. A thorough understanding of mainstream EDM systems is essential and exposure to large scale construction projects is preferred.
Please note, this role is not remote. We look forward to working with our new Document Controller in our incredible London office.
What You Will Do
- Have understanding of various stages of construction projects from Concept Design to Construction
- Developing document control programs with internal and external teams to implement efficient delivery of information packages from Concept to Construction
- Being the point of contact for clients, consultants and internal management for project information auditing and sourcing
- Implementing thorough QA/QC procedure on all information being transmitted to the client and liaising with internal and external teams to follow up on client responses
- QA/QC all incoming information and ensure all information complies with project protocol and standards
- Download of all formal and informal issues and distributing these internally to the teams and consultants
- Setting up new project standards and developing ‘how to’ guides for new projects
- Working with client team to understand their protocols and requirements and being their point of contact for all information exchange queries
- Training internal and external project team members on project specific EDM system and protocols
- Creating sheet files, stamps and carry out basic corrections in AutoCad
- Prepare and maintain project record files
- Arrange printing as required by project
- Completing the final process of reviewing drawings and attaching the relevant comments and submitting them back onto the project systems
- Manage and maintain other essential project forms such as RFIs, Correspondences, Site Submittals
- Hard copy filing
Your Qualifications
- 5+ years\’ industry experience in Document Control or Information Management
- Proven knowledge of using and configuring EDM Systems such as Asite, Aconex, Viewpoint FP, Autodesk BIM 360 Docs
- Experience with ISO 9001 standards essential, BIM Level-2 information management experience an advantage
- Knowledge of AutoCad advantageous, Revit a plus
- Proficiency in Microsoft Office, especially Excel
- Strong leadership, organisational, communication and relationship management skills
- Knowledge and experience in all phases of projects in the UK, Europe and abroad
- Proven ability to provide excellent client service, prioritise and work well under pressure
- Self-motivated, with exceptional attention to detail and ability to work under minimal supervision
Please apply for this Document Controller role and submit your CV for review.
Candidates who do not meet the criteria will not be considered.
Life at Gensler
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, and twice annual bonus opportunities.
As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.
LI-SE1
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
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Industries
Architecture and Planning and Design Services
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Document Controller employer: Gensler
Contact Detail:
Gensler Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with the specific EDM systems mentioned in the job description, such as Asite and Aconex. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the construction and architecture sectors, especially those who have worked on large-scale projects. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with ISO 9001 standards and how you've implemented quality assurance processes in previous roles. This will demonstrate your capability to meet the company's expectations.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've managed document control in past projects. Be ready to explain your methods for ensuring compliance with project protocols and standards.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and information management. Emphasise your familiarity with EDM systems and any large-scale construction projects you've worked on.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at Gensler. Mention specific skills that align with the job description, such as your understanding of QA/QC procedures and your ability to manage project documentation effectively.
Showcase Relevant Qualifications: List any certifications or qualifications related to document control, ISO 9001 standards, or BIM Level-2 information management. This will demonstrate your commitment to professional development and your suitability for the role.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter. Check for any spelling or grammatical errors, and ensure that all information is clear and concise. A polished application reflects attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Gensler
✨Showcase Your Document Control Experience
Be prepared to discuss your previous experience in document control, especially in large-scale construction projects. Highlight specific examples where you successfully managed project-related information and ensured compliance with protocols.
✨Familiarise Yourself with EDM Systems
Since a thorough understanding of EDM systems is essential for this role, make sure you can talk confidently about your experience with systems like Asite, Aconex, or Autodesk BIM 360 Docs. Be ready to explain how you've configured these systems in past roles.
✨Demonstrate Attention to Detail
Attention to detail is crucial in document control. Prepare to provide examples of how you've implemented QA/QC procedures in your previous roles, ensuring that all information transmitted complied with project standards.
✨Prepare Questions for the Interviewers
Show your interest in the role by preparing thoughtful questions for the interviewers. Ask about the team dynamics, the types of projects you'll be working on, and how they measure success in the Document Controller position.
