At a Glance
- Tasks: Manage financial records, process transactions, and support day-to-day finance operations.
- Company: Join Genie Insights, a rapidly growing SME in solar solutions for commercial vehicles.
- Benefits: Flexible hours, hybrid working, competitive salary, and a supportive team environment.
- Other info: Opportunity for career growth in a collaborative and values-driven company.
- Why this job: Take ownership of your role and make a real impact in a dynamic business.
- Qualifications: Experience in finance administration, strong attention to detail, and good IT skills.
The predicted salary is between 28000 - 34000 € per year.
A flexible, part-time finance role with real responsibility in a growing, high-performing SME.
Genie Insights is seeking a part-time Accounts Assistant with experience in a commercial environment to support and take ownership of key aspects of the day-to-day financial administration of the business. Working closely with the company directors, you will play a key role in maintaining accurate financial records, processing transactions, and ensuring the smooth and compliant running of the finance function. This is a varied and hands-on role that requires strong attention to detail, organisation, and a proactive, solutions-focused mindset. This role would suit someone who enjoys variety, takes pride in accuracy, and is comfortable working with a high degree of autonomy. As part of a small team, you will have real visibility of the business and the opportunity to contribute beyond a typical accounts administration role. This is a newly created role at Genie Insights and, as a rapidly growing company, offers opportunities for the role to grow and evolve. The position offers genuine flexibility in working hours and a hybrid working arrangement, allowing you to balance work around your life. We expect the role to be 20 hours per week, but this could be increased for the right candidate.
Your key responsibilities will include:
- Accounts Payable
- Checking, coding and processing purchase invoices
- Reconciling supplier statements and resolving discrepancies
- Managing supplier payments
- Processing supplier account opening forms
- Accounts Receivable & Credit Control
- Raising and issuing customer invoices
- Monitoring customer accounts and supporting cash flow management
- Conducting credit checks and managing credit limits
- Monitoring and chasing overdue payments (escalating where required)
- Resolving supplier and customer account queries
- General Ledger & Administration
- Posting transactions and receipts in accounting software
- Performing regular bank reconciliations
- Allocating costs to contracts
- Processing customer account opening forms
- Compliance & Financial Administration
- Preparing quarterly EC Sales Lists
- Assisting with month-end close processes
- Supporting VAT quarter-end processes
- Managing warranty provisions
- Maintaining accurate and compliant financial records
- Reporting & KPIs
- Preparing weekly installation and customer reports
- Supporting contract cost tracking and profitability analysis
- Finance Operations & Administration
- Assisting with payroll processing and pension payments
- Managing petty cash and employee expenses
- Handling currency transactions and transfers
- Processing external funding claims
- Systems & Data Management
- Setting up new customers on internal systems
- Maintaining high standards of record keeping
- Quality, Compliance & Continuous Improvement
- Adhering to ISO9001 procedures
- Participating in continuous improvement initiatives
Essential Skills & Experience:
- Demonstrable experience in an accounts or finance administration role within a commercial environment (typically 3+ years)
- Strong numerical and analytical skills
- High level of accuracy and attention to detail
- Good level of general IT literacy, including proficient in use of Microsoft Excel and other Microsoft Office applications
- Possess working knowledge of computerised accounting systems and spreadsheets, ideally QuickBooks accounting software
- Strong organisational and time management skills
- Ability to manage projects independently, take initiative and meet deadlines
- Strong communication and teamwork skills
- Self-motivated, solutions-focused and well-organised
Desirable Skills & Experience:
- AAT Level 3 or above
- Experience in manufacturing, automotive or related sectors
- Knowledge of VAT and basic accounting principles
- Ability to produce management accounts
- Ability to produce budgets
What We Offer:
- Competitive salary: £28,000 - £34,000 FTE (pro rata based on agreed part-time hours, with the upper end reflecting higher levels of experience)
- Contributory pension scheme
- Free on-site parking
- Flexible working arrangements we are open to how the hours are structured across the week; however, once agreed, a consistent weekly working pattern is preferred
- Hybrid working (mix of office and home)
- A supportive, collaborative team environment
- A varied role with real responsibility and visibility across the business
- The opportunity to contribute to a growing, successful company where your input makes a difference
If you're looking for a flexible, varied role where you will be trusted to take ownership and make a meaningful impact within a growing business, we'd love to hear from you.
To Apply: Please send your CV by clicking in the apply button below.
Closing Date: Wednesday 13th May
Accounts Assistant in Ballyclare employer: Genie Insights
Genie Insights is an exceptional employer that values integrity, fairness, collaboration, and dependability, fostering a supportive and collaborative team environment. With genuine flexibility in working hours and a hybrid working arrangement, employees can achieve a healthy work-life balance while contributing to a rapidly growing company where their input truly makes a difference. The role of Accounts Assistant offers real responsibility and visibility within the business, along with opportunities for personal and professional growth in a dynamic SME setting.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Assistant in Ballyclare
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, attend industry events, and don’t be shy about letting people know you’re on the hunt for an Accounts Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching Genie Insights and understanding their values. Show us how your skills align with our core principles of Integrity, Fairness, Collaboration, and Dependability. We love candidates who can demonstrate they fit into our culture!
✨Tip Number 3
Practice your answers to common interview questions, especially those related to accounts and finance. Be ready to discuss your experience with accounting software like QuickBooks and how you’ve handled financial discrepancies in the past. Confidence is key!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role and highlighting a key point from your conversation can set you apart from other candidates. It shows us you’re genuinely interested in joining our team!
We think you need these skills to ace Accounts Assistant in Ballyclare
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your accounts or finance administration experience, especially if you've worked in a commercial environment before. We want to see how you can bring value to our team!
Showcase Your Attention to Detail:Since this role requires a high level of accuracy, include examples in your application that demonstrate your attention to detail. Whether it's reconciling accounts or managing invoices, let us know how you've excelled in these areas.
Be Proactive in Your Cover Letter:Use your cover letter to show us your proactive mindset. Share specific instances where you've taken initiative in previous roles, especially in finance-related tasks. We love candidates who can think on their feet and find solutions!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you get noticed. Plus, it shows you're keen on joining our team at Genie Insights!
How to prepare for a job interview at Genie Insights
✨Know Your Numbers
Brush up on your numerical and analytical skills before the interview. Be prepared to discuss your experience with financial records, processing transactions, and any specific accounting software you've used, like QuickBooks. This will show that you’re not just familiar with the role but also confident in handling the responsibilities.
✨Showcase Your Attention to Detail
Since this role requires a high level of accuracy, think of examples from your past work where your attention to detail made a difference. Whether it was catching an error in a report or ensuring compliance with financial regulations, these anecdotes will highlight your suitability for the position.
✨Demonstrate Your Proactive Mindset
Genie Insights values a solutions-focused approach, so come prepared with examples of how you've taken initiative in previous roles. Discuss times when you identified a problem and implemented a solution, especially in finance-related tasks. This will show that you can contribute positively to their team.
✨Align with Company Values
Familiarise yourself with Genie Insights' core values: Integrity, Fairness, Collaboration, and Dependability. Think about how your personal values align with theirs and be ready to discuss this during the interview. This connection can set you apart as a candidate who truly fits into their culture.
