Analyst, Corporate Events and AM (London, GB)

The European Bank for Reconstruction and Development was founded in 1991 when communism was crumbling in Europe and ex-Soviet countries needed support to nurture a new private sector and democracy. Today we invest to help build market economies from central Europe to central Asia and the southern and eastern Mediterranean. We are now the largest single investor in our region. Owned by 69 countries and two intergovernmental institutions, we provide project financing for banks, industries and businesses. We also work with publicly owned companies to support privatisation, restructure state-owned firms and improve municipal services. Wherever we are active, we promote policies that bolster the business climate.

The Analyst, Corporate Events and Annual Meetings is responsible for the scoping, project management and delivery of all Board related meetings, internal and external retreats, conferences, cultural events and awards ceremonies hosted at the Bank's HQ, assigned event streams at Annual Meetings and regional fora. The role is also responsible for training and supervising temporary staff resources engaged in internal and external events. The role involves interaction externally with ministries, embassies, other IFIs, chambers of commerce and investment promotion agencies, venues and suppliers. Internally, the role liaises with the Board of Directors, Executive Committee and Senior Management across EBRD departments including Banking, Resident Offices, Communications, Business Development, Corporate Strategy, PODD, Business Development, Corporate Services, IT and other departments as required.

The Analyst, Corporate Events and Annual Meetings role is based in the Office of the Secretary General (OSG). OSG acts as secretariat to the EBRD Board of Governors and Board of Directors and their committees and as the official channel of communication between the EBRD and its shareholders. It is responsible for the organisation of the Annual Meeting of the Board of Governors, all meetings of the Board of Directors, other large events organised under the auspices of the EBRD and all protocol matters involving VIPs from shareholder governments. The Analyst is accountable for scoping and all organisational aspects of assigned corporate events and communicates effectively with stakeholders at all levels. The Analyst demonstrates expertise and provides guidance for all Bank events that require a virtual or hybrid solution, engaging with senior bank staff, AV and broadcast, IT and event production counterparts as necessary.

Accountabilities & Responsibilities:

• Manages scheduling of events held in high priority event spaces in sync with all Board activities.
• Takes ownership of the planning and delivery of Board and Committee meetings and engages with Board and Institutional Affairs on process improvements for efficient and streamlined project management of this key workstream.
• Provides expert guidance and scoping, and responsible for organisational and logistical aspects of corporate events (virtual, hybrid or in-person) according to the Bank's policies and protocol.
• Provides end-to-end management and delivery of high priority events at the Bank's HQ (high-level shareholder events, signing ceremonies, cultural events, exhibitions and conferences).
• Maintains collaborative relationships, negotiates for best outcomes and instils a sense of trust with key stakeholders - ensuring smooth and efficient information flow.
• Sets up and manages virtual/hybrid meetings and events with confidence.
• Research and negotiation with external venues for Board and top management retreats, planning and delivery of special events chaired or hosted by the President.
• Budget management of corporate and Board sessions with efficiency and seeking best value.
• Liaises with and advises event technicians in relation to assets and event running orders.
• Recruiting, training and supervising meeting room attendants and short term events staff joining AMPEM for the Annual Meeting delivery.
• Provide feedback and learning opportunities for these short-term colleagues.
• Research, purchase and distribute corporate gifts.

Knowledge, Skills, Experience & Qualifications:

• University degree in Event Management, Public Relations or Marketing.
• At least five years of professional experience in organising large scale international events (preferably encompassing governmental as well as private sector dimensions).
• Good knowledge of International Financial Institutions preferred.
• Strong project management and budgeting skills.
• Computer literacy including knowledge of virtual event tools, MS365 and in particular Excel and graphics package, Visio or similar.
• Extensive knowledge of conference technology including virtual and hybrid event platforms.
• Experience with interpretation solutions and implementation of remote simultaneous interpretation platforms.
• Excellent analytical and logical problem solving skills.
• Excellent organisational skills, accuracy and attention to detail.
• Excellent interpersonal skills.
• Good understanding of the EBRD mandate.
• Excellent communication skills in English, written and spoken. Knowledge of other official languages of the EBRD is an advantage.

Diversity is one of the Bank's core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability.