At a Glance
- Tasks: Support office facilities, manage security protocols, and assist with travel arrangements for UK employees.
- Company: Join Genesis, a leading management consultancy recognised globally for innovation and sustainability.
- Benefits: Gain valuable experience in a dynamic environment with potential for career growth.
- Other info: Temporary role for 12 months, starting mid-May, with opportunities to learn and grow.
- Why this job: Be part of a small team making a real impact on office operations and employee support.
- Qualifications: Strong communication skills and experience with MS Office; proactive and collaborative mindset.
The predicted salary is between 30000 - 40000 € per year.
At Genesis, we are our clients' trusted advisors on the journey to a sustainable future. For over 30 years, Genesis has developed an unrivalled track record and reputation for high-quality, high-impact solutions. We work in true partnership with our clients and are problem solvers who are at the forefront of innovation and technology; our world-class experience, individual expertise and collective wisdom is what differentiates us. This is why we have been recognised by the Financial Times in the UK and Forbes globally as the world’s leading management consultancy.
Genesis Energies is part of the wider Technip Energies business that has 15,000 employees globally, with offices in the UK in London, Milton Keynes and Aberdeen. In London, both Genesis Energies and Technip Energies share the same office space across multiple floors.
The Site operations & services support will provide direct assistance with the organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of London. This is a temporary role that will start mid-May and be required for 12 months.
We are currently seeking a Site operations & services Support cover for our 100 Fetter Lane site from May through to May. This is to provide direct assistance to the real estate & facilities team in London to ensure the smooth running and organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of London.
You will be working in a small team that is integral to the success of the wider business ensuring that all facilities, operational support and travel needs are met whilst employees are working in the office and remotely. The role requires strong communication, database management and time management skills in order to ensure timely management of the London facilities. In addition, wider support to the facilities team is needed as required. This will involve assisting in H&S inductions for new starters, reception desk support, conference attendance administrative support and office facilities support.
Responsibilities- Maintain security by following procedures and controlling access (issue key cards, monitor people comings/goings)
- Report office faults/snags on our log, take the appropriate action and follow through to completion.
- Referent for the employees regarding desk booking tool (Archibus), Administer desk booking
- Book Travel & Update Travel Register (2/3 of the workload) and assistance of employees: visas and in-country security arrangements
- Management of a light facility portfolio (which can evolve): (cleaning, maintenance, planting)
- Handle incidents of facilities portfolio, define and follow actions plan
- Reception cover to include greeting and assisting with internal and external visitors, hospitality bookings, meeting room bookings and issuing ID badges
- Coordinate the new starter induction process including office safety induction and continued assistance during ‘bedding in’ period
- Prepare monthly Occupancy and Energy submission data
- Assist with Monthly HSE Inspection program
- Raise PRs in GEOS (training can be given)
- Writing scope of works and liaising with procurement to take new services
- Manning main switchboard (answering, screening and forwarding calls)
- Day to day ad-hoc admin tasks
- Experience working in a similar role
- MS Word, Excel & PowerPoint skills (Intermediate to Advanced)
- Good Communication skills in person and in writing
- Able to prioritise tasks and work on multiple projects
- Able to work in a team environment in a collaborative manner
- Proactive nature and ability to drive things to closure
- Handling Confidential work
- Full command of the English language
- Professional attitude
- Flexible
It is essential that applicants must have the right to work in the United Kingdom.
As an equal opportunity employer, Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.
Facilties Coordinator in London employer: Genesis
At Genesis, we pride ourselves on being a leading management consultancy that champions innovation and sustainability. Our London office fosters a collaborative work culture where employees are empowered to grow through diverse opportunities and support from a dedicated team. With a focus on employee well-being and professional development, we offer a dynamic environment that values each individual's contribution while ensuring a seamless operational experience for our staff.
StudySmarter Expert Advice🤫
We think this is how you could land Facilties Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Genesis through LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching common questions for facilities roles. We should also think about how our past experiences align with the responsibilities listed in the job description.
✨Tip Number 3
Show off our organisational skills during the interview! Bring examples of how we've managed multiple tasks or projects in the past, especially if they relate to office facilities or team support.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen by the right people. Plus, it shows we’re serious about joining the team at Genesis.
We think you need these skills to ace Facilties Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Coordinator role. Highlight relevant experience and skills that match the job description, like your communication and time management skills. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your proactive nature and ability to work collaboratively, as these are key for us.
Showcase Your Skills:In your application, be sure to showcase your MS Word, Excel, and PowerPoint skills. If you've got experience with database management or travel booking, let us know! We love candidates who can hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll get to explore more about what we do at Genesis!
How to prepare for a job interview at Genesis
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Coordinator. Familiarise yourself with the specific tasks mentioned in the job description, like managing security protocols and travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since strong communication is key for this position, prepare examples of how you've effectively communicated in previous roles. Whether it's handling reception duties or coordinating with teams, be ready to discuss how you’ve successfully managed interactions with both internal and external stakeholders.
✨Demonstrate Proactivity
The job requires a proactive nature, so think of instances where you've taken the initiative to solve problems or improve processes. Share specific examples during your interview to illustrate your ability to drive things to closure, which is crucial for the smooth running of office facilities.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. For instance, they might ask how you'd handle a sudden maintenance issue or a travel booking error. Practise your responses to these types of questions to show that you can think on your feet and manage multiple projects effectively.
