At a Glance
- Tasks: Support office operations, manage facilities, and assist with travel arrangements for UK employees.
- Company: Join Genesis Energies, part of the global Technip Energies family.
- Benefits: Gain valuable experience in a dynamic environment with a focus on teamwork.
- Other info: Temporary role with potential for growth and development.
- Why this job: Be a key player in ensuring smooth office operations and employee support.
- Qualifications: Strong communication skills and proficiency in MS Office required.
The predicted salary is between 30000 - 40000 € per year.
Genesis Energies is part of the wider Technip Energies business, which has 15,000 employees globally. The UK offices are located in London, Milton Keynes and Aberdeen. In London, Genesis Energies and Technip Energies share the same office space across multiple floors.
Site operations & services support will provide direct assistance with the organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of London. This is a temporary role that will start mid-May and be required for 12 months.
You will be working in a small team that is integral to the success of the wider business, ensuring that all facilities, operational support and travel needs are met whilst employees are working in the office and remotely. The role requires strong communication, database management and time-management skills to ensure timely management of the London facilities.
Responsibilities- Maintain security by following procedures and controlling access (issue key cards, monitor people comings/goings)
- Report office faults/snags on our log, take appropriate action and follow through to completion
- Serve as a referent for employees regarding the desk booking tool (Archibus), and administer desk booking
- Book travel and update the travel register (2/3 of the workload) and assist employees with visas and in-country security arrangements
- Manage a light facility portfolio (cleaning, maintenance, planting) and handle incidents, defining and following action plans
- Provide reception cover, including greeting and assisting with internal and external visitors, hospitality bookings, meeting room bookings and issuing ID badges
- Coordinate the new starter induction process, including office safety induction and continued assistance during the “bedding in” period
- Prepare monthly Occupancy and Energy submission data
- Assist with the monthly HSE inspection programme
- Raise PRs in GEOS (training can be given)
- Write scopes of works and liaise with procurement to take on new services
- Man main switchboard (answering, screening and forwarding calls)
- Handle day-to-day ad-hoc administrative tasks
- Experience working in a similar role
- Intermediate to advanced skills in MS Word, Excel & PowerPoint
- Good communication skills, both verbal and written
- Ability to prioritise tasks and work on multiple projects concurrently
- Team-oriented, collaborative working style
- Proactive nature and ability to drive tasks to closure
- Experience handling confidential work
- Full command of the English language
- Professional attitude
- Flexibility
Applicants must have the right to work in the United Kingdom. As an equal-opportunity employer, Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.
Facilties Coordinator employer: Genesis
Genesis Energies, part of the global Technip Energies family, offers a dynamic and inclusive work environment in London, where collaboration and support are at the heart of our operations. As a Facilities Coordinator, you will enjoy a range of benefits including professional development opportunities, a strong emphasis on employee well-being, and the chance to contribute to a team that plays a vital role in ensuring smooth office operations. Join us for a rewarding experience in a company that values diversity and fosters growth within a vibrant city setting.
StudySmarter Expert Advice🤫
We think this is how you could land Facilties Coordinator
✨Tip Number 1
Network like a pro! Reach out to current employees at Genesis Energies or similar companies on LinkedIn. A friendly chat can give us insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to show that we’re not just a good fit for the role, but also for the team. Tailor our answers to reflect their mission!
✨Tip Number 3
Practice makes perfect! Grab a mate and do some mock interviews. This will help us get comfortable with common questions and refine our responses, making us sound confident and prepared.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the role. Let’s make it personal and mention something specific from the chat!
We think you need these skills to ace Facilties Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Coordinator role. Highlight your communication, database management, and time-management skills, as these are key for us at Genesis Energies.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed in the job description, like managing office facilities or booking travel.
Show Off Your Tech Skills:Since the role requires intermediate to advanced skills in MS Word, Excel, and PowerPoint, don’t forget to mention any relevant experience you have with these tools. We want to see how you can use them to support our operations!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which we love!
How to prepare for a job interview at Genesis
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Coordinator. Familiarise yourself with the specific tasks mentioned in the job description, like managing security protocols and handling travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since strong communication is key for this position, prepare examples of how you've effectively communicated in previous roles. Think about times when you had to liaise with different teams or handle sensitive information. Practising these scenarios will help you articulate your experience clearly during the interview.
✨Be Ready to Discuss Time Management
The job requires juggling multiple tasks, so be prepared to discuss how you prioritise your workload. Have a few examples ready that showcase your ability to manage time effectively, especially in high-pressure situations. This will reassure the interviewer that you can handle the demands of the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for desk booking, or how they measure success in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
