Total Rewards Administrator in Hastings

We’re looking for a detail‑oriented Total Rewards Administrator to support the delivery of our Total Rewards function. This role plays a key part in ensuring accurate administration, effective data management, and smooth coordination of core reward activities. Working closely with the wider team, you’ll provide structured support across benefits, pensions, and reward processes—helping to maintain high data accuracy, support cyclical activity, and ensure work is delivered efficiently and on time. You’ll also contribute to continuous improvement initiatives, supporting the development of more streamlined and scalable Total Rewards processes.

Benefits & Pension Administration

• Maintain benefits platform data, including joiners and leavers
• Support monthly data submissions to external providers
• Manage and respond to employee benefit queries in a timely manner
• Assist with pension administration, including documentation and data validation
• Maintain audit records and ensure a high level of data accuracy

Reward Data & Reporting

• Run standard reports and support data validation checks
• Maintain trackers and data used across Total Rewards processes

Communications & Coordination

• Support the drafting of employee communications
• Assist with preparing presentations and guidance materials
• Coordinate timelines for key reward processes and activities

Process Improvement & Systems

• Support updates to procedures and process documentation
• Prepare data and materials for system uploads and enhancements
• Contribute to improving processes and reducing manual activity

Invoice Management

• Raise requisitions and purchase orders
• Support invoice receipting and tracking
• Liaise with stakeholders and providers to ensure timely and accurate payment

Qualifications

• Strong attention to detail with a high level of accuracy in data handling
• Proficient in Microsoft Excel, Word and PowerPoint (including data validation, lookup functions and presentation preparation)
• Well organised, with the ability to manage multiple tasks and priorities effectively
• Clear and confident written communication skills
• Strong interpersonal skills with the ability to collaborate effectively with a range of stakeholders
• Proactive and eager to learn, with an interest in developing within Total Rewards
• Ability to respond to routine employee and HR queries
• Proven ability to provide administrative support across a range of activities
• Capability to support cyclical HR processes (e.g. benefits administration, audit requirements, pay review cycles)
• Previous experience in Compensation & Benefits administration is desirable
• Experience using HR systems is desirable
• Experience with Oracle is advantageous
• Undergraduate degree or equivalent experience is desirable

Additional Information

Salary for this position is £30,600 to £34,000, depending on experience plus our excellent flexible benefits package. We offer hybrid working – for this role ideally we are looking for an average of 2/3 days per week per month on site. Benefits include a compressed nine‑day fortnight and compressed hours, a personalized career development plan with regular progress reviews, and a flexible working environment where contributions are recognised and rewarded with flexible benefits.

Disability Confident & Equality

We are a Disability Confident Employer, as such we offer an interview to disabled people who meet the minimum criteria for the job. Please email disabilityconfident@gd-ms.uk if you would like your application to be considered under the DC Scheme.

Security Clearance & Right to Work

All successful/appointed applicants must be able to obtain a level of UK Security clearance that is appropriate for the role and undertake suitable Right to work checks.