Personal Executive Assistant (Spanish & English Speaker)

Established in 1980, General Atlantic continues to be a dedicated partner to visionary founders and investors seeking to build dynamic businesses and create long term value. This role provides comprehensive Executive Assistant support to the HR Business Partners and L&D Lead within the Human Capital Management (HCM) team in London. The role also carries a meaningful supporting contribution to Learning and Development (L&D) initiatives, providing coordination and administrative backbone to the firm’s talent development programmes.

The successful candidate will bring not only first-rate administrative capabilities but also curiosity, emotional intelligence, and the poise to manage relationships and drive clarity among senior stakeholders, collaborating globally with other Executive Assistants and demonstrating a ‘white glove’ service mentality in all interactions.

• Provide proactive, high-quality diary management using MS Outlook, anticipating scheduling needs, resolving conflicts, and ensuring the senior leaders’ time is optimised at all times.
• Coordinate complex internal and external meetings, including all logistics such as room bookings, AV requirements, catering, and guest management.
• Arrange domestic and international travel, including itineraries, visas, accommodation, and ground transportation, ensuring seamless logistics.
• Coordinate the scheduling and logistics of L&D programmes, workshops, and training sessions, including venue sourcing, calendar invitations, and participant communications.
• Assist in the preparation of training materials, presentations, and post-session follow-up communications.
• Liaise with internal stakeholders and external training providers to ensure seamless delivery of learning initiatives.
• Assist with tracking participation data and feedback for L&D programmes, maintaining accurate records for reporting purposes.
• Provide administrative support for the current and future firm's learning technologies, managing enrolments, sending completion reminders, and pulling participation reports.
• Maintain a tracker of approved vendors and coaches, coordinating onboarding, contracts, and invoice processing in liaison with Legal and Finance.
• Assist in preparing high-quality presentations, reports, and briefing documents for internal and external audiences.
• Provide ad hoc project and administrative support to the broader HCM team as required.
• Manage invoices, expenses and travel budgets, processing claims accurately and in a timely manner.
• Provide buddy support and absence cover for fellow Executive Assistants across the wider team.

Extensive Executive Assistant and/or Administrative experience supporting at senior leadership or Partner level, ideally within financial services, private equity, or professional services organisations is required. An undergraduate degree is preferred. Familiarity with coordinating training programmes, events, or talent initiatives is an advantage. Advanced proficiency in Microsoft Office Suite and collaboration tools (Zoom, Teams, document-sharing platforms) is essential, along with strong proficiency in MS Outlook and the broader Microsoft 365 suite, including PowerPoint, Word, and Teams.

The candidate should be proactive and self-motivated, with the ability to work independently and use initiative when the team is travelling or unavailable. A creative problem-solver with a calm, solutions-oriented approach under pressure is desired. The candidate should be committed, loyal, and flexible – willing to adapt to the evolving needs of the team.

General Atlantic is an equal opportunity employer and does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.