At a Glance
- Tasks: Answer calls, greet visitors, manage travel, and handle financial admin tasks.
- Company: Join a dynamic team in Lisburn for maternity cover.
- Benefits: Competitive salary of £27,000 and supportive work environment.
- Other info: Monday to Thursday 8 am - 5 pm, Friday 8 am - 2 pm.
- Why this job: Perfect opportunity to gain experience in a professional office setting.
- Qualifications: Strong communication skills and attention to detail required.
The predicted salary is between 27000 - 27000 £ per year.
Receptionist/Office Administrator required for maternity cover based in Lisburn.
Reception & Communication: Answer incoming calls and direct them to the appropriate person or take accurate messages as needed. Meet and greet visitors to the company premises, ensuring a professional and friendly welcome.
Travel & Logistics: Arrange and manage all staff travel requirements, including flights, accommodation, and any related logistics. Liaise with the Transport Manager regarding company vehicle needs such as booking MOT, Vehicle Tax and generating Tachograph report.
Financial Admin: Enter purchase invoices into the accounting system in a timely and accurate manner. Allocate purchase invoices to the correct projects. Check and process employee expense claims, ensuring compliance with company policy. Reconcile company credit card statements, following up on any discrepancies.
Labour & Timesheets: Check and collate labour hours. Forward required timesheet information to labour agencies in a timely manner.
General Administration: Maintain a clean and organized reception and office area. Monitor and order office supplies as needed. Provide general administrative support to other departments as required.
Additional Duties: Undertake any other reasonable tasks or duties as requested, in line with the needs of the business.
Hours of Work: Monday-Thursday 8.00 am - 5.00 pm, Fri 8.00 am - 2.00 pm
Salary: £27,000 per annum
For further information contact Tanya Lyttle at GenTech Recruitment.
Receptionist/Office Administrator JBLE1_NI in Lisburn employer: Gen Tech Recruitment
Join our dynamic team in Lisburn as a Receptionist/Office Administrator, where you will be part of a supportive work culture that values professionalism and teamwork. We offer competitive salary packages, opportunities for personal and professional growth, and a friendly environment that encourages collaboration and innovation. With a focus on employee well-being and development, this role provides a meaningful opportunity to contribute to our success while enjoying a balanced work-life schedule.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Office Administrator JBLE1_NI in Lisburn
✨Tip Number 1
Make sure you know the company inside out before your interview. Research their values, culture, and recent news. This will help us show that you're genuinely interested and can fit right in!
✨Tip Number 2
Practice your communication skills! As a Receptionist/Office Administrator, you'll be the face of the company. We suggest role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer. It shows that you’re engaged and keen to learn more about the role and the team. We love when candidates are curious!
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for passionate individuals like you!
We think you need these skills to ace Receptionist/Office Administrator JBLE1_NI in Lisburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that matches the job description. We want to see how your skills in reception, administration, and financial tasks can shine through!
Craft a Friendly Cover Letter:Your cover letter is your chance to show off your personality! Keep it professional but friendly, and explain why you’re excited about joining our team at StudySmarter.
Showcase Your Communication Skills:As a Receptionist/Office Administrator, communication is key! Use clear and concise language in your application to demonstrate your ability to convey information effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Gen Tech Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Office Administrator. Familiarise yourself with tasks like managing travel logistics and handling financial admin. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Practice Your Communication Skills
Since this role involves answering calls and greeting visitors, practice your communication skills. You might want to rehearse common scenarios, like how you'd handle a difficult caller or welcome a visitor. Clear and friendly communication is key, so make sure you come across as approachable and professional.
✨Be Ready for Practical Questions
Expect questions that assess your organisational skills and attention to detail. For example, you might be asked how you would manage multiple tasks, like booking travel while processing invoices. Prepare specific examples from your past experiences that demonstrate your ability to juggle these responsibilities effectively.
✨Show Your Team Spirit
This role requires collaboration with various departments, so be prepared to discuss how you work well in a team. Share examples of how you've supported colleagues in previous roles or contributed to a positive office environment. Highlighting your teamwork skills will show that you're a great fit for their company culture.
