At a Glance
- Tasks: Answer calls, greet visitors, manage travel, and handle financial admin tasks.
- Company: Join a dynamic team in Lisburn for maternity cover.
- Benefits: Competitive salary of £27,000 and supportive work environment.
- Other info: Monday to Thursday 8 am-5 pm, Friday 8 am-2 pm.
- Why this job: Perfect opportunity to gain experience in a professional office setting.
- Qualifications: Strong communication skills and attention to detail required.
The predicted salary is between 27000 - 27000 £ per year.
Receptionist/Office Administrator required for maternity cover based in Lisburn.
Reception & Communication: Answer incoming calls and direct them to the appropriate person or take accurate messages as needed. Meet and greet visitors to the company premises, ensuring a professional and friendly welcome.
Travel & Logistics: Arrange and manage all staff travel requirements, including flights, accommodation, and any related logistics. Liaise with the Transport Manager regarding company vehicle needs such as booking MOT, Vehicle Tax and generating Tachograph report.
Financial Admin: Enter purchase invoices into the accounting system in a timely and accurate manner. Allocate purchase invoices to the correct projects. Check and process employee expense claims, ensuring compliance with company policy. Reconcile company credit card statements, following up on any discrepancies.
Labour & Timesheets: Check and collate labour hours. Forward required timesheet information to labour agencies in a timely manner.
General Administration: Maintain a clean and organized reception and office area. Monitor and order office supplies as needed. Provide general administrative support to other departments as required.
Additional Duties: Undertake any other reasonable tasks or duties as requested, in line with the needs of the business.
Hours of Work: Monday-Thursday 8.00 am - 5.00 pm, Fri 8.00 am - 2.00 pm
Salary: £27,000 per annum
For further information contact Tanya Lyttle at GenTech Recruitment.
Receptionist/Office Administrator in Lisburn employer: Gen Tech Recruitment
Join a dynamic team in Lisburn as a Receptionist/Office Administrator, where you will be welcomed into a supportive work culture that values professionalism and teamwork. Enjoy competitive benefits, including a salary of £27,000 per annum, and opportunities for personal and professional growth while contributing to a well-organised office environment. This role not only offers a chance to enhance your administrative skills but also allows you to play a key part in ensuring smooth operations within the company.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Office Administrator in Lisburn
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show them you're genuinely interested in being part of their team.
✨Tip Number 2
When you get that interview, don’t just prepare answers to common questions. Think about how your skills match the job description. For example, if they mention managing travel logistics, have a couple of examples ready to showcase your experience in that area.
✨Tip Number 3
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and gives you another chance to reiterate why you’re the perfect fit for their receptionist/office administrator position.
✨Tip Number 4
Lastly, don’t forget to apply through our website! We’ve got loads of resources to help you ace your job search, and applying directly can sometimes give you an edge over other candidates. Let’s get you that job!
We think you need these skills to ace Receptionist/Office Administrator in Lisburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience for the Receptionist/Office Administrator role. We want to see how your skills match up with what we're looking for, so don’t be shy about showcasing your communication and organisational abilities!
Craft a Friendly Cover Letter:Your cover letter is your chance to show us your personality! Keep it professional but let your friendly side shine through. Mention why you’re excited about the role and how you can contribute to our team.
Be Clear and Concise:When filling out your application, clarity is key. We appreciate straightforward answers that get to the point. Avoid jargon and keep your language simple so we can easily see your qualifications.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Gen Tech Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Office Administrator. Familiarise yourself with tasks like managing travel logistics and handling financial admin. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Practice Your Communication Skills
As a receptionist, communication is key! Practice answering phone calls and greeting visitors in a friendly yet professional manner. You might even want to role-play with a friend to get comfortable with common scenarios you might face during the job.
✨Be Ready for Practical Questions
Expect questions that assess your organisational skills and attention to detail. For example, you might be asked how you would handle multiple incoming calls or manage conflicting travel requests. Think of specific examples from your past experiences that demonstrate your ability to juggle these tasks effectively.
✨Show Your Team Spirit
This role involves supporting various departments, so it's important to convey that you're a team player. Be prepared to discuss how you've collaborated with others in previous roles and how you can contribute positively to the office environment at their company.
