At a Glance
- Tasks: Welcome visitors, manage travel logistics, and handle financial admin tasks.
- Company: Join a supportive team in a dynamic office environment.
- Benefits: Competitive salary, friendly atmosphere, and valuable experience.
- Other info: Perfect opportunity for those looking to grow in administration.
- Why this job: Gain hands-on experience while making a positive impact in the office.
- Qualifications: Strong communication skills and attention to detail required.
The predicted salary is between 27000 - 27000 £ per year.
Receptionist/Office Administrator required for maternity cover based in Lisburn.
Reception & Communication: Meet and greet visitors to the company premises, ensuring a professional and friendly welcome.
Travel & Logistics: Arrange and manage all staff travel requirements, including flights, accommodation, and any related logistics. Liaise with the Transport Manager regarding company vehicle needs such as booking MOT, Vehicle Tax and generating Tachograph report.
Financial Admin: Enter purchase invoices into the accounting system in a timely and accurate manner. Allocate purchase invoices to the correct projects. Check and process employee expense claims, ensuring compliance with company policy. Reconcile company credit card statements, following up on any discrepancies.
General Administration: Maintain a clean and organized reception and office area. Monitor and order office supplies as needed.
Hours of Work: Monday-Thursday 8.00 am - 5.00 pm, Fri 8.00 am - 2.00 pm
Salary: £27,000 per annum
For further information contact Tanya Lyttle at GenTech Recruitment.
Skills: Receptionist/Office Administrator, Arrange and manage all staff travel requirements, Enter purchase invoices into the accounting system.
Receptionist and Office Assistant (Maternity Cover) in Lisburn employer: Gen Tech Recruitment
At our Lisburn office, we pride ourselves on fostering a supportive and dynamic work environment where every team member is valued. As a Receptionist and Office Assistant, you will enjoy a competitive salary, opportunities for professional development, and the chance to contribute to a collaborative culture that prioritises employee well-being and growth.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist and Office Assistant (Maternity Cover) in Lisburn
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and culture can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your greeting and communication skills! As a receptionist, first impressions matter. Role-play with a friend to get comfortable with meeting and greeting visitors professionally.
✨Tip Number 3
Be ready to discuss your organisational skills. Think of examples where you've successfully managed logistics or handled multiple tasks at once. This will show you're the right fit for the role!
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the position. Plus, it’s a great way to reiterate your interest in the role.
We think you need these skills to ace Receptionist and Office Assistant (Maternity Cover) in Lisburn
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a touch of warmth and friendliness to your words, especially since this role involves meeting and greeting visitors.
Be Specific About Your Skills:Make sure to highlight your relevant skills in reception and administration. If you've managed travel logistics or handled financial admin before, give us the details! We love seeing how your experience aligns with what we need.
Tailor Your Application:Take a moment to tailor your application to the job description. Mention specific tasks like managing staff travel or entering purchase invoices, showing us that you understand the role and are ready to jump in!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s super easy, and it helps us keep everything organised. Plus, you’ll get to see more about what we do at StudySmarter!
How to prepare for a job interview at Gen Tech Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist and Office Assistant. Familiarise yourself with tasks like managing travel logistics and handling financial admin. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As the first point of contact for visitors, strong communication skills are essential. Practice how you would greet a visitor or handle a phone call. During the interview, demonstrate your ability to communicate clearly and professionally, as this will be key in making a great impression.
✨Be Ready with Examples
Prepare specific examples from your past experiences that highlight your organisational skills and attention to detail. Whether it’s managing travel arrangements or reconciling invoices, having concrete examples will help illustrate your capabilities and make you stand out.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company culture, or how success is measured in this role. This shows that you’re engaged and serious about the opportunity, plus it gives you valuable insights into the company.
