At a Glance
- Tasks: Welcome visitors, manage travel logistics, and handle financial admin tasks.
- Company: Join a supportive team in a vibrant office environment.
- Benefits: Competitive salary, friendly atmosphere, and valuable experience.
- Other info: Perfect for those looking to kickstart their career in administration.
- Why this job: Gain hands-on experience while making a positive impact in the office.
- Qualifications: Strong communication skills and attention to detail.
The predicted salary is between 27000 - 27000 £ per year.
Receptionist/Office Administrator required for maternity cover based in Lisburn.
Reception & Communication: Meet and greet visitors to the company premises, ensuring a professional and friendly welcome.
Travel & Logistics: Arrange and manage all staff travel requirements, including flights, accommodation, and any related logistics. Liaise with the Transport Manager regarding company vehicle needs such as booking MOT, Vehicle Tax and generating Tachograph report.
Financial Admin: Enter purchase invoices into the accounting system in a timely and accurate manner. Allocate purchase invoices to the correct projects. Check and process employee expense claims, ensuring compliance with company policy. Reconcile company credit card statements, following up on any discrepancies.
General Administration: Maintain a clean and organized reception and office area. Monitor and order office supplies as needed.
Hours of Work: Monday-Thursday 8.00 am - 5.00 pm, Fri 8.00 am - 2.00 pm
Salary: £27,000 per annum
For further information contact Tanya Lyttle at GenTech Recruitment.
Reception and Office Assistant in Lisburn employer: Gen Tech Recruitment
At our Lisburn location, we pride ourselves on fostering a supportive and dynamic work environment where every team member is valued. As a Reception and Office Assistant, you will enjoy a competitive salary, flexible working hours, and opportunities for professional development, all while being part of a friendly team that prioritises collaboration and growth.
StudySmarter Expert Advice🤫
We think this is how you could land Reception and Office Assistant in Lisburn
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get the chance to meet them, be friendly and professional. Remember, first impressions count! Greet everyone with a smile and be ready to chat about how your skills can help them manage their reception and office tasks smoothly.
✨Tip Number 3
Don’t shy away from asking questions during your interview. It shows you're engaged and keen to understand the role better. Ask about their travel logistics or how they handle financial admin – it’ll demonstrate your interest in the specifics of the job.
✨Tip Number 4
Finally, follow up after your interview! A quick thank-you email can go a long way. It keeps you on their radar and shows your enthusiasm for the position. Plus, if you apply through our website, we can help you stay updated on your application status!
We think you need these skills to ace Reception and Office Assistant in Lisburn
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a friendly touch to your cover letter. Remember, this role is all about making visitors feel welcome!
Tailor Your Experience:Make sure to highlight your relevant experience in reception and office administration. We’re looking for someone who can manage travel logistics and handle financial admin, so give us examples of how you've done this before!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points if necessary to make your skills and experiences stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss any important updates from us. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Gen Tech Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Reception and Office Assistant. Familiarise yourself with tasks like managing travel logistics and handling financial admin. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a receptionist, communication is key! Practice how you would greet visitors and handle inquiries. During the interview, demonstrate your ability to communicate clearly and professionally. You might even want to prepare a few examples of how you've successfully managed visitor interactions in the past.
✨Be Organised and Detail-Oriented
Highlight your organisational skills by discussing how you manage tasks like entering purchase invoices or reconciling credit card statements. Bring along any relevant examples or experiences that showcase your attention to detail, as this is crucial for the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific processes related to the role. This not only shows your interest but also helps you determine if the company is the right fit for you.
