Trainee Administrator, Onboarding AML/KYC in Southampton

This is an exciting opportunity to be involved and become a key member of our team further developing the business. The role sits within the Investor Services AML Department and as a Trainee Administrator, you will be assisting the team with AML/CFT matters to support our multi-Jurisdictional business. You will be mainly focused on the client and investor due-diligence, and ongoing monitoring processes, including sanctions screening and periodic AML/KYC refresh.

What you’ll be doing:

• Monitor incoming client and investor requests and respond proactively.
• Ensure the client and investor KYC files are reviewed accurately on a timely basis in line with internal policy and procedure including the set up & maintenance of all applicable reference data.
• Proactive review and monitoring of client and investor AML-KYC documentation received.
• Ensure proper saving and filing of the documents and maintain up to date Client Due Diligence (CDD) and Ongoing Due Diligence (ODD) files in the appropriate database.
• Preparation of internal and external management reporting & KPI’s.
• Using AML sanction tools, reviewing of the name matching and monitoring of the targeted financial sanctions lists, PEPs and adverse media checks and alerts are treated in a timely manner.
• Ensure timely escalation to management of urgent and sensitive matters.
• Support Internal and external audit reviews.

The ideal background for this role:

• University degree or any previous relevant experience in an AML/CFT role.
• Full fluency in English, any other language is considered an asset.
• Excellent interpersonal and communication skills, including contributing to a positive and friendly environment and strong team spirit as part of a distributed operating model.
• Client orientated with ability to build strong relationships with internal and external stakeholders.
• Ability to work autonomously, taking full ownership of assigned responsibilities with a commitment to delivering quality work in a timely manner.
• Excellent organizational skills complemented by a “can do” and positive attitude.
• Ability to manage priorities and elevate where necessary.
• Must display dynamism and flexibility to adapt in a fast-moving environment.
• Microsoft applications proficient. Strong EXCEL skills (formulas, pivot tables, VLOOKUPs).

Role Location/Hybrid Schedule:

This role can be based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.