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For Companies At a Glance
- Tasks: Review and manage client onboarding processes, ensuring compliance with AML/KYC regulations.
- Company: Join a rapidly growing financial services firm in Southampton.
- Benefits: Competitive salary, hybrid working options, and opportunities for professional growth.
- Why this job: Be a key player in enhancing operational efficiency and building strong client relationships.
- Qualifications: 5+ years in Transfer Agency, strong communication skills, and a university degree.
- Other info: Dynamic team environment with a focus on coaching and development.
The predicted salary is between 36000 - 60000 £ per year.
This is an exciting opportunity to be involved in the Luxembourg entity and become a key member of our team as we continue to substantially grow our business. The role sits within the Investor Services Registration Department and is directly accountable to the Client and Investor On-boarding and AML/KYC Manager.
What you’ll be doing:
- Ensure AML/KYC files are reviewed accurately on a timely basis for client and investor on-boarding and periodic reviews, including the set-up of all relevant static data.
- Check and review work performed by junior colleagues, ensuring adherence to policies, procedures, and all aspects of the control framework.
- Submit data in a timely manner to facilitate the production of daily, weekly, and monthly control metrics.
- Identify opportunities to improve operational efficiency and processes in collaboration with management.
- Ensure the control framework is robust via effective procedures and operational metrics.
- Contribute to the ongoing development and enhancement of the Europe-wide operating model leveraging the various GEN II locations.
- Review and respond to due-diligence requests from third parties e.g. AIFM, Depositary, etc.
- Ensure new business is successfully migrated into GEN II from other service providers in collaboration with Business Development.
- Support internal and external audit reviews and client due diligence visits.
- Participate in client calls and build a strong and trusted working relationship with clients, covering new client entity and investor on-boarding and all associated periodic reviews and resolution of AML/KYC matters.
- Coach and develop junior members of the team.
The ideal background for this role:
- University degree or equivalent.
- At least 5 years’ experience in a Transfer Agency role, with extensive knowledge of the services performed by the Transfer Agent.
- Detailed knowledge of Real Estate and Private Equity funds and associated regulatory obligations of a Luxembourg PFS desirable.
- Excellent organisation skills and be comfortable working autonomously and to tight deadlines.
- Excellent interpersonal and communication skills.
- Ability to analyse and apply a large volume of technical data, and translate it into simple language for a non-specialist audience.
- Contributing to a positive and friendly environment and strong team spirit as part of a distributed operating model.
Role Location/Hybrid Schedule:
This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available, and the individual’s preferences and circumstances.
Senior Administrator, Onboarding in Southampton employer: Gen II
Contact Detail:
Gen II Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator, Onboarding in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Senior Administrator role.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. We want you to be able to discuss how your experience aligns with their needs, especially in AML/KYC processes. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. We believe a little courtesy can make a big difference.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you an edge over other candidates. Let’s get you that job!
We think you need these skills to ace Senior Administrator, Onboarding in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Administrator role. Highlight your experience in Transfer Agency and any relevant knowledge of AML/KYC processes. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've improved operational efficiency or coached junior colleagues in the past.
Showcase Your Communication Skills: Since this role involves client calls and building relationships, make sure to demonstrate your excellent communication skills in your application. We love candidates who can translate complex data into simple language!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Gen II
✨Know Your AML/KYC Stuff
Make sure you brush up on your knowledge of AML and KYC processes. Be ready to discuss how you've handled these in previous roles, especially in relation to client onboarding. Showing that you understand the importance of compliance will definitely impress the interviewers.
✨Showcase Your Leadership Skills
As a Senior Administrator, you'll be expected to coach junior team members. Prepare examples of how you've successfully led or mentored others in the past. This will demonstrate your ability to contribute positively to the team dynamic and help develop talent within the organisation.
✨Be Ready for Technical Questions
Expect questions that dive deep into your experience with Transfer Agency roles and the specific regulatory obligations of Luxembourg PFS. Practise explaining complex concepts in simple terms, as this will show your ability to communicate effectively with non-specialists.
✨Demonstrate Your Organisational Skills
Since the role requires excellent organisational skills and the ability to work autonomously, come prepared with examples of how you've managed tight deadlines and prioritised tasks in previous positions. This will highlight your capability to thrive in a fast-paced environment.
