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For Companies At a Glance
- Tasks: Review AML/KYC files and support client onboarding while coaching junior team members.
- Company: Join a growing team at a leading investor services firm in Luxembourg.
- Benefits: Competitive salary, hybrid working options, and opportunities for professional growth.
- Why this job: Make a real impact in a dynamic environment while developing your skills.
- Qualifications: 5+ years in Transfer Agency with strong knowledge of Real Estate and Private Equity funds.
- Other info: Collaborative culture with a focus on operational efficiency and team spirit.
The predicted salary is between 36000 - 60000 £ per year.
Overview
This is an exciting opportunity to be involved in the Luxembourg entity and become a key member of our team as we continue to substantially grow our business. The role sits within the Investor Services Registration Department and is directly accountable to the Client and Investor On-boarding and AML/KYC Manager.
What you’ll be doing
- Ensure AML/KYC files are reviewed accurately on a timely basis for client and investor on-boarding and periodic reviews, including the set-up of all relevant static data.
- As a Senior Administrator, you will be expected to work on any tasks assigned by your Supervisor or Manager, with a primary responsibility to check and review work performed by junior colleagues.
- When checking and reviewing work, ensure the policies, procedures and all aspects of the control framework are adhered to by the team.
- Submit data in a timely manner to facilitate the production of daily, weekly and monthly control metrics.
- In collaboration with management, identify opportunities to improve operational efficiency and processes.
- Ensure the control framework is robust via effective procedures and operational metrics.
- Contribute to the ongoing development and enhancement of the Europe wide operating model leveraging the various GEN II locations.
- Review and respond to due-diligence requests from third parties e.g. AIFM, Depositary, etc.
- In collaboration with Business Development, ensure new business is successfully migrated into GEN II from other service providers.
- Submit data in a timely manner to facilitate the timely preparation of internal and external management reporting.
- Support internal and external audit reviews and client due diligence visits.
- Participate in client calls and build a strong and trusted working relationship with clients leveraging regular calls to cover new client entity and investor on-boarding and all associated periodic reviews and resolution of AML/KYC matters.
- You may be asked to lead client calls on certain occasions.
- Coach and develop junior members of the team.
The ideal background for this role
- University degree or equivalent.
- At least 5 years’ experience in a Transfer Agency role, with extensive knowledge of the services performed by the Transfer Agent.
- Detailed knowledge of Real Estate and Private Equity funds and associated regulatory obligations of a Luxembourg PFS desirable.
- Excellent organisation skills and be comfortable working autonomously and to tight deadlines.
- Excellent interpersonal and communication skills.
- Ability to analyse and apply a large volume of technical data, and translate into simple language for a non-specialist audience.
- Excellent interpersonal and communication skills, including contributing to a positive and friendly environment and strong team spirit as part of a distributed operating model.
Role Location/Hybrid Schedule
This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.
Senior Administrator, Onboarding in Southampton employer: Gen II Fund Services
Contact Detail:
Gen II Fund Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator, Onboarding in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and the role inside out. We recommend jotting down key points about their values and recent projects. This way, you can show them you’re genuinely interested and ready to contribute from day one!
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. We can’t stress enough how important it is to articulate your experience and skills clearly, especially when discussing your past roles in Transfer Agency.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. And remember, if you see a role that fits you perfectly, apply through our website – we’d love to see your application!
We think you need these skills to ace Senior Administrator, Onboarding in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Administrator role. Highlight your experience in Transfer Agency and any relevant knowledge of AML/KYC processes. We want to see how your background aligns with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this opportunity at StudySmarter and how your skills can contribute to our team. Keep it friendly and professional, just like us!
Showcase Your Communication Skills: Since excellent communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t hesitate to demonstrate your ability to translate complex information into simple terms.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Gen II Fund Services
✨Know Your AML/KYC Stuff
Make sure you brush up on your knowledge of AML/KYC regulations and processes. Be ready to discuss how you've handled these in previous roles, especially in relation to client onboarding. This will show that you’re not just familiar with the terms but can apply them effectively.
✨Showcase Your Leadership Skills
As a Senior Administrator, you'll be expected to coach junior team members. Prepare examples of how you've successfully led or mentored others in the past. Highlighting your ability to foster a positive team environment will resonate well with the interviewers.
✨Be Data Savvy
Since the role involves submitting data for control metrics, be prepared to discuss your experience with data analysis and reporting. Bring examples of how you've improved operational efficiency through data-driven decisions. This will demonstrate your analytical skills and attention to detail.
✨Prepare for Client Interactions
You'll likely participate in client calls, so practice articulating complex information in simple terms. Think about how you can build strong relationships with clients and prepare to share any relevant experiences. This will show that you can communicate effectively and are client-focused.
