Senior HR Administrator - FTC 7 months

Join to apply for the Senior HR Administrator – FTC 7 months role at Gen II Fund Services

You will act as Junior BP in HR Operations and have full oversight of the HR lifecycle for all the European office locations. At all times, provide a reliable, supportive and proactive HR service to the business, ensuring other HR members are aware of their responsibilities regarding tasks to be completed, following up when matters need further attention so that tasks are completed to a high standard. Promote best practice in all matters and maintain high levels of confidentiality.

What you’ll be doing

General

• Be the first point of contact for Managers and employees within Europe on any matters relating to the HR lifecycle.
• Supporting the HR Administrators to ensure that all HR related processes are administered smoothly, efficiently and accurately to include but not limited to HR catch ups, parental leave, joiners, leavers, flexible working requests.
• Overview of the absence management process and managing any short- or long-term employee absence cases.
• Providing accurate data and reports to the Senior HR Manager, Group Head of HR Operations and Chief People Officer on request.
• Supporting with the process for salary reviews, bonus runs and other numerical data.
• Ensuring that all data on the HR database is accurate and up to date at all times.
• Work closely with the HR Administrators, ensuring they are on track with tasks and guide and coach when relevant.
• Collaborate with the Compensation & Benefit team making sure that employee changes have been captured correctly.
• Participation in monthly managers’ meetings preparing analysis and necessary follow-up actions.
• Assist the wider HR team with HR related projects including monthly payroll checks when required.

Employee Relations

• Liaising with employees and management and dealing with all employee issues in line with best practice and employment law.
• Updating the Employee Handbook as necessary and ensuring relevant communications with employees.
• Assist managers with performance, disciplinary and grievance cases as appropriate.
• Dealing with employee queries and concerns.
• Managing the employee exit process, to include exit interviews and assist with analysing exit data.

HR Projects and Administration

• Assist the wider HR team with related projects when required
• Assist with ad hoc data analysis and reporting requirements
• Take on ad hoc tasks to support the HR team during any period of change

The ideal background for this role:

• A Levels or equivalent
• A sound academic background
• 4 + years relevant HR experience
• Experience working in an organisation within the financial services industry
• Experience of developing and coaching others
• Competent with Microsoft office products (i.e. Excel, Outlook, Word)

Role Location/Hybrid Schedule

This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken are dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Human Resources