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For Companies At a Glance
- Tasks: Lead corporate secretarial services and ensure compliance for diverse client portfolios.
- Company: Join Gen II Fund Services, a leader in corporate governance.
- Benefits: Competitive salary, hybrid working options, and professional development opportunities.
- Why this job: Make a real impact in corporate governance while growing your career.
- Qualifications: 4+ years in corporate governance and relevant professional qualifications.
- Other info: Dynamic team environment with opportunities for agile working.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Senior Administrator, Corporate Secretarial role at Gen II Fund Services to join our Corporate Secretarial Services team to ensure the provision of professional and first-class service to team clients.
What you'll be doing
Your role may include, but will not be limited to, the following tasks which we call 'Defined Business Activities'. The list of defined business activities is not exhaustive and may be amended from time to time:
- Understand scope of Corporate Secretarial services for clients. Agree scope of services and expectations for deliverables with Client Service team for each client, to include consideration of billing arrangements (core or additional).
- Review and Approve Deliverables from Junior Corporate Secretarial Staff: Take primary responsibility for reviewing and approving the deliverables prepared by team members, ensuring the accuracy, quality, and compliance of all documents. Ensure team members adhere to all relevant policies and procedures and scope of services as agreed with client service team.
- Oversee and Draft Documentation: Take full responsibility for drafting and overseeing the creation of Board or Committee or Shareholder meeting minutes and resolutions. Circulate drafts for approval by client service team and/or client and/or adviser, ensuring feedback from review is considered and if appropriate incorporated into drafts and future work.
- Client Portfolio Responsibility: Take responsibility for corporate secretarial services to allocated client portfolio, for clients based across our European offices, ensuring full compliance with statutory frameworks. Ensure efficient feedback loop with team manager and client relationship manager on client portfolio. Provide information and input on client profiles and file reviews in collaboration with the client service team.
- Convene and attend client board or shareholder meetings: Lead the organisation of board and general meetings for clients within your portfolio, preparing minutes and convening notices, and ensuring seamless governance processes. Ensure preparation and maintenance of governance calendars for clients within your portfolio.
- Completion of Document Execution and Deadlines: Take ownership of coordinating the signatures of transaction documents, ensuring all filings and documentation are processed within the prescribed deadlines. Adherence to authorisation levels and compliance standards across multiple entities.
- Ensure maintenance of statutory books and records: Working with the relevant data control teams, ensure that statutory books and records are accurately maintained, and updates are completed in a timely manner.
- Ensure Compliance with Statutory filing Requirements: Ensure timely and accurate filings with Registrar of Companies and any listing authority filings (as applicable) for clients within your portfolio.
- Ensure completion registrations and renewals: Complete initial registrations and renewals in line with relevant regulation such as the Register of Overseas Entities, Legal Entity Identifier (LEI), trust registrations, ensuring relevant Policies and Procedures are followed at all times.
- Ensure accurate time recording: Take responsibility for accurate time recording on your clients, and knowledge of contracted services. Feedback to team manager and client service manager any additional services requested and record time accordingly.
The ideal background for this role
- In progress with relevant professional qualification e.g. the Chartered Governance Institute.
- 4+ years' relevant industry experience.
- Understanding and knowledge of the finance/private equity/real estate industry, legislation, company law, corporate governance best practice and regulatory requirements in which we operate.
Role Location/Hybrid Schedule
This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual's preferences and circumstances.
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Senior Administrator, Corporate Secretarial employer: Gen II Fund Services
Contact Detail:
Gen II Fund Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator, Corporate Secretarial
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and corporate governance sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to corporate secretarial services. Think about how your experience aligns with the responsibilities listed in the job description. We want you to showcase your skills confidently!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Mention something specific from your conversation to remind them of your fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Senior Administrator, Corporate Secretarial
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Administrator role. Highlight your experience in corporate secretarial services and any relevant qualifications. We want to see how you fit into our team!
Showcase Your Skills: Don’t just list your responsibilities; showcase your achievements! Use specific examples that demonstrate your ability to manage client portfolios and ensure compliance with statutory requirements. This will help us see your potential impact.
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon unless it's relevant to the role. We appreciate straightforward communication, so make it easy for us to understand your qualifications and experiences.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Gen II Fund Services
✨Know Your Corporate Secretarial Stuff
Make sure you brush up on your knowledge of corporate governance, company law, and the specific services offered by the company. Being able to discuss these topics confidently will show that you're not just familiar with the role but also genuinely interested in it.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like reviewing deliverables or managing client portfolios. Think of examples from your past experience where you've successfully navigated similar challenges, and be ready to share those stories.
✨Showcase Your Team Leadership Skills
Since you'll be overseeing junior staff, it's crucial to demonstrate your leadership abilities. Prepare to discuss how you've mentored others or led projects in the past, highlighting your ability to ensure quality and compliance in deliverables.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company's approach to corporate secretarial services or their expectations for the role. This shows that you're engaged and serious about contributing to their team.
