At a Glance
- Tasks: Lead and mentor a team while managing complex corporate secretarial tasks for high-value clients.
- Company: Join a dynamic firm known for its collaborative culture and commitment to excellence.
- Benefits: Enjoy competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Hybrid working available, fostering a balance between work and personal life.
- Why this job: Make a real impact in corporate governance while developing your leadership skills.
- Qualifications: 5+ years in corporate administration, strong leadership, and excellent communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
This is an exciting opportunity to become a key member of our team and to participate in the growth of the Corporate Secretarial function. The role is responsible for servicing European corporate secretarial clients in Southampton and working closely with the team in Luxembourg.
What You’ll Be Doing
- Review and Approve Deliverables from Junior Staff: Take primary responsibility for reviewing, correcting, and approving the deliverables prepared by less senior team members, ensuring the accuracy, quality, and compliance of all documents.
- Oversee and Draft Complex Documentation: Take full responsibility for drafting and overseeing the creation of complex minutes, agreements, and resolutions for high-value, multi-jurisdictional client portfolios, providing guidance and oversight to the team.
- Lead Client Portfolio Management: Independently manage and supervise the administrative and legal formalities for a wide range of highly complex client portfolios, ensuring full compliance with legal and regulatory frameworks.
- Organize and Oversee High-Level Meetings: Lead the organization of board and general meetings for significant clients, preparing intricate legal documents such as minutes, proxies, and convening notices, and ensuring seamless governance processes.
- Supervise Document Execution and Deadlines: Take ownership of coordinating the signatures of transaction documents, ensuring all filings and documentation are processed within the prescribed deadlines and adhering to compliance standards across multiple entities.
- Mentor and Lead Corporate Administration Teams: Provide leadership and mentorship to junior team members, supporting their development and ensuring their deliverables meet the company's quality standards.
- Ensure Compliance with Legal Requirements: Lead the process of obtaining extracts from the RBE and RCS, ensuring compliance with all regulatory obligations and proactively monitoring any changes in Luxembourg corporate laws and regulations.
- Provide Strategic Client Support: Serve as the primary point of contact for high-value clients, providing expert advice on corporate governance and ensuring efficient communication with stakeholders.
- Manage High-Level Administrative Tasks: Oversee complex filings, regulatory submissions, and advanced administrative tasks, ensuring meticulous attention to detail and the highest level of professionalism in all dealings.
- Drive Process Improvements: Identify opportunities to enhance operational efficiencies within the corporate administration team, ensuring best practices and streamlined processes across the department.
- Contribute to Business Development: Support the client onboarding process and play a key role in building long-term relationships with high-value clients, positioning the company as a trusted advisor in corporate governance and fund management.
- Work effectively with internal stakeholders: Build positive working relationships with internal stakeholders across our offices, to ensure efficient and best-in-class service for our clients.
The ideal background for this role
- In-depth knowledge of Luxembourg corporate laws, structures, and regulations.
- Strong leadership and interpersonal skills, with a proven ability to mentor and guide junior staff while fostering a collaborative team environment.
- Proven ability to work autonomously, manage complex portfolios, and provide strategic advice to clients and teams.
- Advanced organizational and project management skills, complemented by a proactive approach to problem-solving.
- Fluent in English (verbal and written), with proficiency in other languages, particularly French or German, considered an asset.
- High proficiency in Microsoft Word, Excel, and Outlook, with experience in using corporate management software.
- 5+ years of experience in corporate administration or legal compliance, ideally within Luxembourg fund management or a similar field.
- Demonstrated ability to manage high-profile, complex portfolios and lead teams to deliver quality results.
- Proven experience in reviewing, correcting, and approving the work of junior team members, ensuring compliance with internal and regulatory standards.
- Track record of delivering high-quality work and maintaining strong client relationships.
Role Location / Hybrid Schedule
This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Assistant Manager, Corporate Secretarial employer: Gen II Fund Services
Gen II Fund Services is an excellent employer that values dedication and professionalism, offering a supportive work culture in the beautiful location of Jersey. With a focus on employee growth, we provide opportunities for professional development and industry qualifications, alongside the flexibility of Agile Working to ensure a healthy work-life balance. Join us to be part of a dynamic team that prioritises exceptional service and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Manager, Corporate Secretarial
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Gen II Fund Services looking for candidates who are engaged and informed.
We think you need these skills to ace Assistant Manager, Corporate Secretarial
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Gen II Fund Services. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Gen II Fund Services
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Gen II Fund Services’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
