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- Tasks: Join our team to provide top-notch corporate secretarial services and support client portfolios.
- Company: Dynamic firm in finance, private equity, and real estate sectors.
- Benefits: Competitive salary, professional development, and potential for agile working.
- Why this job: Make a real impact while gaining valuable experience in corporate governance.
- Qualifications: In progress with relevant qualification and 2+ years of industry experience.
- Other info: Exciting opportunities for career growth in a supportive environment.
The predicted salary is between 30000 - 50000 £ per year.
To join our Corporate Secretarial Services team to ensure the provision of professional and first-class service to team clients.
Your role may include, but will not be limited to, the following tasks which we call ‘Defined Business Activities’. The list of defined business activities is not exhaustive and may be amended from time to time:
Specific Responsibilities:
- Understand scope of Corporate Secretarial services for clients. Understand scope of services and expectations for deliverables with Client Service team for each client, to include consideration of billing arrangements (core or additional)
- Adherence to Policies and Procedures: Ensure adherence to all relevant policies and procedures and scope of services as agreed with client service team.
- Draft Documentation: Take responsibility for drafting Board or Committee or Shareholder meeting minutes and resolutions. Once reviewed within team, circulate drafts for approval by client service team and/or client and/or adviser, ensuring feedback from review is considered and if appropriate incorporated into drafts and future work.
- Support Client Portfolio: support team on provision of corporate secretarial services to client portfolio, ensuring full compliance with statutory frameworks. Ensure efficient feedback loop with corporate secretarial team and client relationship manager on client portfolio.
- Support with client board or shareholder meetings: attend board and general meetings for clients within team’s portfolio, support team with preparing board packs and minutes, convening notices, and ensuring seamless governance processes.
- Completion of Document Execution and Deadlines: support the coordination of signatures of transaction documents, ensuring all filings and documentation are processed within the prescribed deadlines.
- Ensure maintenance of statutory books and records. Working with the relevant data control teams, ensure that statutory books and records are accurately maintained, and updates are completed in a timely manner.
- Ensure Compliance with Statutory filing Requirements: Ensure timely and accurate filings with Registrar of Companies for clients within your teams’ portfolio.
- Ensure accurate time recording. Take responsibility for accurate time recording on your clients, and knowledge of contracted services. Feedback to team manager and client service manager any additional services requested and record time accordingly.
The ideal background for this role:
- In progress with relevant professional qualification e.g. the Chartered Governance Institute.
- 2+ years’ relevant industry experience
- Understanding and knowledge of the finance/private equity/real estate industry, legislation, company law, corporate governance best practice and regulatory requirements in which we operate
Role Location/Hybrid Schedule
This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Finance
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Administrator, Corporate Secretarial employer: Gen II Fund Services
Contact Detail:
Gen II Fund Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator, Corporate Secretarial
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and corporate governance sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their corporate secretarial services and think about how your experience aligns with their needs. This will help you stand out and show that you’re genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or mentors. Focus on articulating your experience in drafting documentation and supporting client portfolios, as these are key aspects of the role. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. So, go ahead and submit your application today!
We think you need these skills to ace Administrator, Corporate Secretarial
Some tips for your application 🫡
Know Your Stuff: Before you start writing, make sure you understand the role and what we’re looking for. Dive into the job description and highlight the key responsibilities and skills. This will help you tailor your application to show us you’re the perfect fit!
Be Clear and Concise: When drafting your application, keep it straightforward. We love clarity! Use simple language and get straight to the point. Avoid jargon unless it’s relevant to the role. Remember, less is often more!
Showcase Your Experience: Don’t just list your previous jobs; tell us how your experience relates to the role. Use specific examples that demonstrate your skills in corporate secretarial services or any relevant industry experience. We want to see how you can add value to our team!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Gen II Fund Services
✨Know Your Corporate Secretarial Stuff
Make sure you brush up on your knowledge of corporate governance, company law, and the specific services offered in corporate secretarial roles. Being able to discuss these topics confidently will show that you're not just familiar with the basics but also understand the nuances of the industry.
✨Prepare for Real-Life Scenarios
Think about how you would handle specific tasks mentioned in the job description, like drafting meeting minutes or ensuring compliance with statutory requirements. Prepare examples from your past experience where you've successfully managed similar responsibilities, as this will demonstrate your practical skills.
✨Show Off Your Team Spirit
This role involves a lot of collaboration with client service teams and other departments. Be ready to talk about how you’ve worked effectively in teams before, especially in high-pressure situations. Highlight your communication skills and how you ensure a smooth feedback loop with colleagues and clients.
✨Get Familiar with Agile Working
Since the role offers some flexibility with Agile Working, be prepared to discuss how you manage your time and tasks in a hybrid environment. Share any experiences you have with remote work or flexible schedules, and how you stay organised and productive while balancing different responsibilities.
