At a Glance
- Tasks: Join our team to provide top-notch corporate secretarial services and support client portfolios.
- Company: Dynamic firm focused on corporate governance and compliance.
- Benefits: Competitive salary, professional development, and potential for agile working.
- Other info: Exciting opportunities for career growth in a supportive environment.
- Why this job: Make a real impact in the finance and governance sectors while growing your career.
- Qualifications: In progress with relevant qualification and 2+ years of industry experience.
The predicted salary is between 30000 - 40000 £ per year.
To join our Corporate Secretarial Services team to ensure the provision of professional and first-class service to team clients.
What you’ll be doing
- Understand scope of Corporate Secretarial services for clients.
- Understand scope of services and expectations for deliverables with Client Service team for each client, to include consideration of billing arrangements (core or additional).
- Adherence to Policies and Procedures: Ensure adherence to all relevant policies and procedures and scope of services as agreed with client service team.
- Draft Documentation: Take responsibility for drafting Board or Committee or Shareholder meeting minutes and resolutions. Once reviewed within team, circulate drafts for approval by client service team and/or client and/or adviser, ensuring feedback from review is considered and if appropriate incorporated into drafts and future work.
- Support Client Portfolio: support team on provision of corporate secretarial services to client portfolio, ensuring full compliance with statutory frameworks. Ensure efficient feedback loop with corporate secretarial team and client relationship manager on client portfolio.
- Support with client board or shareholder meetings: attend board and general meetings for clients within team’s portfolio, support team with preparing board packs and minutes, convening notices, and ensuring seamless governance processes.
- Completion of Document Execution and Deadlines: support the coordination of signatures of transaction documents, ensuring all filings and documentation are processed within the prescribed deadlines.
- Ensure maintenance of statutory books and records. Working with the relevant data control teams, ensure that statutory books and records are accurately maintained, and updates are completed in a timely manner.
- Ensure Compliance with Statutory filing Requirements: Ensure timely and accurate filings with Registrar of Companies for clients within your teams’ portfolio.
- Ensure accurate time recording. Take responsibility for accurate time recording on your clients, and knowledge of contracted services. Feedback to team manager and client service manager any additional services requested and record time accordingly.
The ideal background for this role:
- In progress with relevant professional qualification e.g. the Chartered Governance Institute.
- 2+ years’ relevant industry experience.
- Understanding and knowledge of the finance/private equity/real estate industry, legislation, company law, corporate governance best practice and regulatory requirements in which we operate.
Role Location/Hybrid Schedule
This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.
Administrator - Corporate Secretarial in Southampton employer: Gen 2 Careers
At Gen II, we pride ourselves on being an exceptional employer, offering a dynamic work environment in our Southampton office where collaboration and professional growth are at the forefront. Our Corporate Secretarial Services team is dedicated to providing first-class service, and we support our employees with opportunities for development, a commitment to compliance, and a culture that values teamwork and innovation. With flexible Agile Working options, we ensure that our staff can balance their professional and personal lives while contributing to meaningful client engagements.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - Corporate Secretarial in Southampton
✨Dive Into Corporate Strategy Communities
Get yourself involved in online communities or forums focused on corporate strategy. Places like LinkedIn groups or specific Slack channels can hook you up with industry insights, trends, and many potential job leads. Don't hesitate to share your thoughts or ask questions; it’ll boost your visibility!
✨Attend Industry Conferences and Events
Keep an eye out for corporate strategy conferences or networking events in your area (or online!). These gatherings are gold mines for meeting hiring managers and making impactful connections. Plus, having a few good conversations can lead to job referrals at companies like Gen 2 Careers!
✨Showcase Your Strategy Skills
Create content that showcases your knowledge of corporate strategy—think reports, blogs, or even video discussions. Sharing these on platforms like LinkedIn or Medium can demonstrate your expertise and make you stand out to employers looking for fresh talent.
✨Apply Directly Through Our Website
Don’t forget to apply for the Administrator - Corporate Secretarial position at Gen 2 Careers via our website! This shows your genuine interest, and who knows, you might just land that interview in a matter of days. Keep your application focused on how you can add value to their strategy team.
We think you need these skills to ace Administrator - Corporate Secretarial in Southampton
Some tips for your application 🫡
Show Us Your Strategic Thinking:When crafting your CV and cover letter, highlight your strategic analysis skills. Focus on past experiences where you've effectively assessed market trends or made impactful recommendations. Evidence-based achievements, like improving processes or contributing to significant projects, will help us see your potential for driving corporate strategy at Gen 2 Careers.
Tailor Your Narrative:Don’t just send us a generic application! Personalise your cover letter by connecting your experiences and aspirations to Gen 2 Careers’s mission and goals. We love seeing candidates who genuinely understand what we do; share how your vision aligns with ours and what you can bring to the table.
Highlight Relevant Academic Credentials:In your CV, make sure to showcase your academic background, especially if you have qualifications in business, economics, or analytics. We appreciate candidates who can back up their skills with relevant degrees or certifications, so don’t be shy about flaunting those achievements!
Utilise Professional Language:While we want you to be yourself, remember that corporate strategy roles demand a level of professionalism in communication. Use clear and concise language in your application materials, ensuring that your ideas come across as well-structured and sophisticated. It’s all about making a great impression right from the written application stage!
How to prepare for a job interview at Gen 2 Careers
✨Master the Numbers
Corporate strategy often involves data analysis and financial forecasting. Brush up on your quantitative skills, and be prepared to handle case studies or numerical problems during the interview. We might get questions about how to approach market trends or assess the performance of a hypothetical company — so practice these scenarios!
✨Know Your Frameworks
Familiarity with strategic frameworks like SWOT, PESTLE, or Porter’s Five Forces can set you apart. We should be ready to discuss how we’d apply these tools to real-world business situations — maybe even relating them to Gen 2 Careers. This shows we’re not just theory-happy but can articulate our practical application.
✨Engage in Strategic Conversations
In a full-time role like this, it’s crucial to show that we're engaged and informed about current trends in the industry. Keep up with major news and prepare to discuss how recent developments could impact strategic decisions at Gen 2 Careers. This will demonstrate our passion and proactive approach to the field.
✨Showcase Relevant Experience
Whether through internships or projects, we should highlight any experience that relates to corporate strategy. Have specific examples ready to talk about how we’ve contributed to strategic growth or improvements. It's about showcasing our unique journey and how it will bring value to Gen 2 Careers.
