Back Office Assistant

Gemcorp Group are at an important stage in their development, expanding its fund management and commodity trading businesses in the Middle East and Africa. The finance team is in the process of transforming its internal processes and systems to best enable them to service the business as it expands. We are seeking a detail-oriented and proactive Assistant / Associate to join our team at Gemcorp ICS allocated in London. We are seeking a highly organized and reliable Back Office Associate to manage critical post-trade and financial administrative functions. This role is responsible for drafting and controlling contracts, processing and validating commercial invoices, ensuring accurate recording in internal systems, and coordinating payments and reconciliations with the Treasury team.

Main Responsibilities

• Contract Administration: Draft and finalize contractual documents based on approved commercial terms. Maintain version control and secure approvals as per internal workflows inclusive of reporting requirements. Ensure proper archiving of executed contracts for audit and compliance purposes.
• Invoice Control & Management: Prepare, issue, and validate commercial invoices in coordination with commercial and finance teams. Credit review of Customers at all times. Review supporting documentation to ensure invoice accuracy before submission or processing. Ensure timely dispatch of invoices to relevant parties and follow up on any discrepancies.
• System Recording: Accurately input all contract and invoice-related data into the company’s main operational system. Update and maintain internal tracking tools for contracts and invoicing milestones.
• Payments & Treasury Coordination: Coordinate with the Treasury team for timely execution of payments. Prepare Cash Flow requirements weekly. Assist in tracking payment statuses and resolving discrepancies between expected and actual cash flows.
• Cash Position Reconciliation: Reconcile weekly cash positions in coordination with Treasury. Identify and explain variances between projected and actual cash movements. Support reporting of reconciled cash positions for management visibility.

Qualifications, Experience and Skills

• Diploma or bachelor’s degree in business administration, Finance, Accounting, or a related field.
• 4+ years of experience in a back-office, finance operations, or treasury support role.
• Familiarity with contract documentation and commercial invoicing standards.
• Proficient in Microsoft Office Suite (especially Excel); experience with ERP or finance systems is a plus.
• Strong organizational skills with keen attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and cross-functionally in a fast-paced environment.
• A team player who can work with stakeholders in other functions to achieve objectives.

Gemcorp follows a fair and transparent process, based on the skills and qualifications of candidates. We actively encourage diversity in hiring, aiming for a representative and inclusive workforce.