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- Tasks: Join us as a Back Office Assistant, managing contracts, invoices, and payments.
- Company: Gemcorp Group is expanding in fund management and commodity trading across the Middle East and Africa.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a transformative finance team and contribute to impactful projects.
- Qualifications: A diploma or degree in business, finance, or accounting; 4+ years in back-office roles required.
- Other info: We value diversity and encourage applicants from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
Gemcorp Group are at an important stage in their development, expanding its fund management and commodity trading businesses in the Middle East and Africa. The finance team is in the process of transforming its internal processes and systems to best enable them to service the business as it expands. We are seeking a detail-oriented and proactive Assistant / Associate to join our team at Gemcorp ICS allocated in London. We are seeking a highly organized and reliable Back Office Associate to manage critical post-trade and financial administrative functions. This role is responsible for drafting and controlling contracts, processing and validating commercial invoices, ensuring accurate recording in internal systems, and coordinating payments and reconciliations with the Treasury team.
Main Responsibilities
- Contract Administration
- Draft and finalize contractual documents based on approved commercial terms.
- Maintain version control and secure approvals as per internal workflows inclusive of reporting requirements.
- Ensure proper archiving of executed contracts for audit and compliance purposes.
- Invoice Control & Management
- Prepare, issue, and validate commercial invoices in coordination with commercial and finance teams.
- Credit review of Customers at all times.
- Review supporting documentation to ensure invoice accuracy before submission or processing.
- Ensure timely dispatch of invoices to relevant parties and follow up on any discrepancies.
- System Recording
- Accurately input all contract and invoice-related data into the company’s main operational system.
- Update and maintain internal tracking tools for contracts and invoicing milestones.
- Payments & Treasury Coordination
- Coordinate with the Treasury team for timely execution of payments.
- Prepare Cash Flow requirements weekly.
- Assist in tracking payment statuses and resolving discrepancies between expected and actual cash flows.
- Cash Position Reconciliation
- Reconcile weekly cash positions in coordination with Treasury.
- Identify and explain variances between projected and actual cash movements.
- Support reporting of reconciled cash positions for management visibility.
Qualifications, Experience and Skills
- Diploma or bachelor’s degree in business administration, Finance, Accounting, or a related field.
- 4+ years of experience in a back-office, finance operations, or treasury support role.
- Familiarity with contract documentation and commercial invoicing standards.
- Proficient in Microsoft Office Suite (especially Excel); experience with ERP or finance systems is a plus.
- Strong organizational skills with keen attention to detail and data accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and cross-functionally in a fast-paced environment.
- A team player who can work with stakeholders in other functions to achieve objectives.
Gemcorp follows a fair and transparent process, based on the skills and qualifications of candidates. We actively encourage diversity in hiring, aiming for a representative and inclusive workforce.
Back Office Assistant employer: Gemcorp ICS
Contact Detail:
Gemcorp ICS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Back Office Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Back Office Assistant, especially in contract administration and invoice management. Understanding these tasks will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in finance operations or treasury support roles. Engaging with individuals already in the industry can provide insights into the company culture at Gemcorp and may even lead to referrals.
✨Tip Number 3
Brush up on your Microsoft Excel skills, as proficiency in this area is crucial for the role. Consider taking an online course or using tutorials to enhance your abilities, which will make you stand out.
✨Tip Number 4
Prepare to discuss your experience with contract documentation and invoicing standards in detail. Be ready to provide examples of how you've successfully managed similar tasks in previous roles.
We think you need these skills to ace Back Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in back-office operations, finance, or treasury support. Use keywords from the job description to demonstrate that you meet the qualifications Gemcorp Group is looking for.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Back Office Assistant role. Mention your attention to detail and organizational skills, and provide examples of how you've successfully managed similar tasks in previous roles.
Showcase Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite, particularly Excel, and any experience with ERP or finance systems. Highlight your ability to work independently and collaboratively with other teams.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role at Gemcorp Group.
How to prepare for a job interview at Gemcorp ICS
✨Know Your Contracts
Familiarise yourself with contract documentation and commercial invoicing standards. Be prepared to discuss your experience in drafting and managing contracts, as this is a key responsibility for the role.
✨Showcase Your Organisational Skills
Highlight your strong organisational skills during the interview. Provide examples of how you've managed multiple tasks or projects simultaneously, especially in a fast-paced environment.
✨Demonstrate Attention to Detail
Since accuracy is crucial in this role, be ready to discuss specific instances where your attention to detail made a difference. This could include examples of how you ensured invoice accuracy or maintained version control on contracts.
✨Prepare for Team Collaboration Questions
As a Back Office Assistant, you'll need to work cross-functionally. Prepare to answer questions about how you've collaborated with other teams, particularly finance and treasury, to achieve common goals.
