At a Glance
- Tasks: Coordinate tender submissions and manage bid responses using AI for efficiency.
- Company: Fast-scaling ConTech business transforming the construction sector.
- Benefits: Market-leading salary, flexible remote work, and growth opportunities.
- Other info: Collaborative culture with regular in-person meet-ups at Bristol HQ.
- Why this job: Join a pivotal growth phase and drive new business success.
- Qualifications: Experience in sales admin or bid support; keen on AI and organisation.
The predicted salary is between 35000 - 45000 £ per year.
Location: Remote (Bristol HQ)
Salary: Market leading, designed to attract and retain exceptional talent
Our client is a fast-scaling, ConTech business transforming how the construction sector manages risk, knowledge, and commercial performance. With a unique and market-leading product suite already trusted by major industry players, they are entering a significant growth phase. Backed by a clear and ambitious roadmap, the business is set to double in size over the next 3 years as it accelerates product adoption across the UK and global markets. This is a rare opportunity to join at a pivotal stage of growth and take ownership of a critical function driving new business success.
The Opportunity
You’ll take ownership of the admin-heavy but commercially important parts of the sales process. A big part of the role will be managing tender submissions, bid responses and client questionnaires. That means gathering information from across the business, drafting high-quality responses, keeping everything on track, and building a reusable library of answers and documents so we can move faster in future. Utilising AI to make the process as efficient as possible is a must!
You’ll also support the sales team with HubSpot, reporting, data quality, renewals, extensions, downgrades and other sales admin tasks that keep the commercial engine running smoothly. Our client are especially interested in someone who is curious about AI and keen to use it to improve how bids, documentation and sales processes are managed.
Key Responsibilities
- Own and coordinate tender submissions, bid responses and procurement questionnaires.
- Draft clear, accurate and professional answers to client questions.
- Gather input from internal teams on product, technical, security and commercial topics.
- Build and maintain a reusable library of bid content, answers and supporting documents.
- Support the sales team with security questionnaires and late-stage client requests.
- Use AI tools to improve speed, consistency and quality.
- Manage renewals, extensions and downgrades for smaller or non-target accounts.
- Support HubSpot admin, data quality, reports and dashboards.
- Help improve sales processes, documentation and CRM workflows.
- Keep commercial admin organised, accurate and moving.
About You
- Have experience in sales admin, bid support, tender coordination, commercial operations or CRM support.
- Write clearly and pay close attention to detail.
- Enjoy organising information, documents and processes.
- Experience in the construction or ConTech sector.
- Are confident using CRM systems, ideally HubSpot.
- Can manage deadlines without needing constant chasing.
- Are comfortable speaking to different teams to get the information you need.
- Are curious about AI, automation and smarter ways of working.
- Take ownership and like making things run better.
- Highly organised with the ability to manage multiple concurrent bids and tight deadlines.
- Commercially aware, with a strong understanding of pricing, value articulation, and competitive positioning.
Why Join?
- Opportunity to be part of a high-growth, innovative business reshaping the construction industry.
- Play a critical role in driving new business success and revenue growth.
- Work across a diverse range of complex, high-value opportunities.
- Collaborative, forward-thinking culture with strong commercial alignment.
- Flexible remote working with regular in-person collaboration at their Bristol HQ.
Next Steps
If you’re looking to leverage your construction experience in a forward-thinking technology business and play a key role in its growth, we’d love to hear from you. Apply with your CV or contact Graeme Parker at GEM Partnership for a confidential discussion.
GEM Partnership is acting as an employment agency on this vacancy. Due to the high volume of applications we receive, we are unable to contact every candidate individually. If you do not hear from us within 7 days of submitting your application, please assume that you have not been shortlisted on this occasion.
We are committed to fair, consistent, and inclusive recruitment practices, and all applications are reviewed in line with relevant employment legislation and our equal opportunities principles.
To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website to get free, expert advice for safer job search.
Bid Coordinator in Bristol employer: Gem Partnership
Join a fast-scaling ConTech business that is not only transforming the construction sector but also prioritising employee growth and innovation. With a collaborative culture and flexible remote working options, you will play a pivotal role in driving new business success while leveraging cutting-edge AI tools to enhance efficiency. This is an exceptional opportunity to be part of a dynamic team at their Bristol HQ, where your contributions will directly impact the company's ambitious growth trajectory.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator in Bristol
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Gem Partnership, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Bid Coordinator at Gem Partnership.
We think you need these skills to ace Bid Coordinator in Bristol
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Gem Partnership
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
