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- Tasks: Welcome visitors, manage calls, and support the Office Manager with various tasks.
- Company: Join a friendly team in a professional office environment.
- Benefits: Flexible hours, valuable experience, and a chance to develop your skills.
- Why this job: Perfect for building your customer service skills while working in a dynamic setting.
- Qualifications: Previous reception experience and strong communication skills are a must.
- Other info: Great opportunity for high school and college students looking for part-time work.
The predicted salary is between 10 - 13 £ per hour.
We are looking for a Part Time receptionist to provide a full receptionist role and to provide additional support to the Office Manager when required.
Main Tasks:
- Meet and greet customers ensuring their details are recorded in our visitor’s book and that they are informed of relevant Health & Safety procedures and any company policies as required.
- To function as a source of information point for visitors.
- Receive, sort and distribute incoming post.
- Manage switchboard, transfer phone calls and take and pass on messages efficiently and in a professional manner.
- Input information on systems as required.
- Make announcements as required.
- Scanning and printing for customers.
- Conduct a range of ad-hoc office duties for the Office Manager.
Specification:
- Previous experience of working in a reception environment.
- IT skills - proficient in use of Outlook, Word and Excel, ability to input data including financial on to a system.
- Excellent communication skills for both verbal face to face and over the phone interactions.
- Can word emails and letters.
- Strong customer services and people skills.
- Smart and presentable – to give good company image.
- The ability to use your own initiative and have beneficial use of common sense.
Qualifications and Education Requirements:
- Minimum GCSE’s English and Math’s (or equivalent).
- High School Education or equivalent attained outside of the UK.
Essential skills:
- Good/confident command of the English language.
- Excellent organisational skills, telephone skills and a professional customer service manner.
- Computer literate with knowledge of Microsoft Word and Excel.
- Able to work to deadlines and under pressure when needed.
Working Hours: 8am to 12.30pm Monday to Friday.
Part Time Receptionist employer: Gem Appointments
Contact Detail:
Gem Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Receptionist
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and any recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, be ready to showcase your communication skills. Practice answering common questions clearly and confidently. Remember, they want to see how you interact with people, so let your personality shine through!
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking about the team dynamics or what a typical day looks like shows that you’re engaged and thinking about how you can fit into their environment.
✨Tip Number 4
Finally, follow up after your interview with a thank-you email. It’s a simple gesture that can set you apart from other candidates. Plus, it gives you another chance to express your enthusiasm for the role!
We think you need these skills to ace Part Time Receptionist
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight any previous experience you've had in a reception role. We want to see how your skills match up with what we're looking for, so don’t hold back on sharing those relevant experiences!
Be Professional Yet Friendly: Since you'll be the first point of contact for our visitors, it's important to convey a professional yet approachable tone in your application. We love a friendly vibe, so let your personality shine through while keeping it professional.
Tailor Your Application: Take a moment to tailor your application specifically for this role. Mention how your skills in IT and customer service align with the tasks listed in the job description. We appreciate when candidates take the time to connect their experience with our needs!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Gem Appointments
✨Know the Company
Before your interview, take some time to research the company. Understand their values, mission, and any recent news. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Practice Your Communication Skills
As a receptionist, communication is key. Practice answering common interview questions out loud, focusing on clarity and professionalism. You might even want to role-play with a friend to get comfortable with face-to-face interactions.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage tasks and stay organised. Think of examples from previous roles where you successfully handled multiple responsibilities, especially in a busy environment. This will demonstrate your ability to thrive under pressure.
✨Dress to Impress
First impressions matter! Make sure you dress smartly and presentably for your interview. This not only reflects well on you but also aligns with the professional image the company wants to project.