Legal Administrator - Family in Cardiff

Geldards LLP is a leading regional law firm with offices in Cardiff, Derby, Nottingham and London. We are currently recruiting for a Legal Administrator to join our Family team in our Cardiff office. In this role you will be a key player in the Family team in Cardiff, primarily providing comprehensive administrative assistance to Partners and other fee earners in the department.

Key Responsibilities

• Receive and sort any internal and external mail;
• Maintenance of files, ensuring all paperwork is filed accurately and in a timely fashion;
• Undertake formatting, scanning, printing, and copying of documents;
• Preparing Court and other bundles as directed;
• Dealing with monthly billing;
• Opening /closing files and archiving original documents using case management system;
• Requesting files and documents from storage;
• Preparation of documents for signature;
• Managing diaries and appointments;
• Arranging meetings as requested including, equipment and catering;
• Supporting with Dictalogic and pick up Dictalogic overflow at busy times;
• Speaking and liaising with clients as necessary and providing information and support as needed;
• Attending meetings and/or court hearings as requested to take detailed notes and assist the solicitor/counsel;
• Supporting clients with completion of Forms E and other ancillary documents;
• Completing court forms as necessary;
• Uploading documents to the court portal as required;
• To deal courteously and promptly with colleagues in relation to any instructions or queries arising;
• To adhere to all policies and procedures and requirements of the firm;
• Any other reasonable duties commensurate with the grade and post;
• Any other reasonable duties as required by a Partner to ensure the smooth running of the team and firm.

Skills, Knowledge and Expertise

• Ability to communicate confidently with both clients and all department levels across the Firm.
• Must be computer literate.
• Ability to prioritise, meet strict deadlines and work under pressure.
• High attention to detail and accuracy is essential.
• Must be able to work as part of a team as well as to use own initiative.
• Project a professional image at all times.

Benefits

• 35 hour working week - Monday to Friday, 9am to 5pm
• 25 days annual leave plus bank holidays (increasing to a maximum of 30 days for additional years of service)
• A day off on your birthday each year (or closest working day)
• Life Assurance (x3 times salary)
• Pensions Scheme (Legal and General)
• Dedicated Employee Assistance Programme Telephone Line
• Salary Sacrifice Options (Including Cycle to Work Scheme, additional pension contributions and annual leave purchase options)
• Staff Legal Services Discounts
• On-site coffee shop with discounted staff rates
• Discounts at NCP parking sites
• Working in a team that is consistently reviewing the best ways to develop and train and help you to achieve your goals

We are committed to ensuring that the organisation removes any unnecessary barriers to the employment of any individual. We recognise that when you are living with a disability, chronic illness or neurodiversity having some form of reasonable adjustment, whether physical or extra time for written tasks for example can allow you the opportunity to compete on equal terms. If you are subsequently invited for an interview, are there any adjustments we can make to the recruitment process to make it better or more accessible to you? If so, please feel free to let us know!