Department: Finance
Location: Greenford Campus (West London)
Type of Contract: Permanent
Working Pattern: Full-Time, 40hrs per week
Salary Range: £40,000-£42,000
Our Vision: Changing lives through education
GBS is a higher education provider offering a range of sector-relevant courses across ten campuses in London, Birmingham, Leeds and Manchester. Working in partnership with several of the UK’s leading higher education providers, we deliver vocational, undergraduate and postgraduate programmes in finance, accounting, business, construction, tourism, healthcare, and more.
About the Role: The Accounts Payable Assistant Manager will manage the payment processes, to ensure the efficiency of the payments function with prompt, accurate and timely payments of suppliers and other payments and to reconcile management accounts on time. You will also manage and develop the team by ensuring processing are accurate with zero tolerance for errors.
Please note, we are unable to offer sponsorship for this position.
Key Responsibilities:
- Ensure supplier payment terms are aligned and set accurately in Unit4, with our standard payment terms
- Run weekly payment runs
- Manage and monitor invoices in the system and resolve queries with suppliers
- Ensure effective controls developed and maintained around accounts payable process
- Process journals and maintain supporting documentations as an audit trail
- Ensure Bank reconciliations are completed in a timely manner
- Provide excellent services to internal and external stakeholders
- Support with bringing new entities on board by testing all AP tasks are set up correctly on Unit4
- Ensure intercompany balances are reconciled monthly
- Perform top 100 supplier statement reconciliations monthly
What We’re Looking For:
Essential:
- Demonstrable accounts payable experience, with supervisory or managerial experience
- Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
- Strong understanding of accounts payable principles and accounting standards (e.g., accruals, prepayments, VAT handling)
- Experience with ERP systems (e.g. SAP, Oracle, Unit 4, NetSuite, Microsoft Dynamic etc)
- Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliation work) and high level of computer literacy in Microsoft Office applications
- Familiarity with financial controls and audit requirements
- Experience of building strong relationships with vendors and internal stakeholders
- Strong attention to detail and accuracy
- Excellent organisational and time management skills
- Problem-solving and analytical thinking
- Effective communication and interpersonal skills
- Ability to work under pressure and meet tight deadlines
Desirable:
- Managerial experience in Accounts Payable function at a group level
- Accounting professional qualifications beneficial but not requirement
- Negotiation/influencing skills
- Use of accounting software (Unit4)
Why Join GBS?
At GBS (Global Banking School), we invest in people who inspire success. When you join us, you become part of a diverse, forward-thinking academic community that values growth, innovation, and wellbeing. Here’s what makes working with us rewarding:
- 25 days annual leave, plus 8 public holidays
- 1-day extra leave per year of service, up to a maximum of 5 days
- Discretionary annual performance bonus
- £500 award employee referral scheme
- Workplace pension scheme
- Tuition reimbursement for career development courses
- Flexible Benefits: Cycle to Work, Workplace Nursery, Techscheme and much more
- Perks@Work discounts platform, wellbeing centre and much more
- Reward and recognition programme
- £500 award employee referral scheme
GBS supported my development by enrolling me in an external Leadership and Management course, which equipped me with the tools to drive my team towards continued growth and success. Before joining GBS, I did not envision myself as a manager, but I have now found my passion in leadership. — Ebony Bates (Professional Services Employee)
