At a Glance
- Tasks: Manage complex timetabling systems to enhance student experiences and engagement.
- Company: Join a dynamic educational institution dedicated to changing lives through education.
- Benefits: Enjoy 25 days annual leave, flexible benefits, and a supportive work environment.
- Other info: Opportunities for professional growth and a commitment to diversity and inclusion.
- Why this job: Make a real impact on students' learning journeys while developing your skills.
- Qualifications: Experience in administration, data handling, and strong IT skills required.
The predicted salary is between 27500 - 31000 € per year.
Department: Registry
Location: Leeds
Type of Contract: Full Time / Permanent
Salary: £27,500 - £31,000
Our Vision: Changing Lives through Education
What we Do: The Timetabling Department provides structured and accurate scheduling which enables our courses to be delivered efficiently across the academic year.
The Role: Are you someone who enjoys managing complexity and finding practical solutions? A well planned timetable is essential to a positive student experience. In this role you will create clear, accessible schedules that support student engagement and help deliver a positive learning experience for students across GBS. The Timetabling Officer will liaise with the department and faculty staff to keep the information in the timetabling software and processes up to date, accurate and relevant.
What the Role Involves:
- Be the first point of contact for key stakeholders within the timetabling process, liaising, advising and supporting the production of accurate data that supports the delivery of the courses running throughout the academic year.
- Develop a comprehensive understanding of the complex timetabling system and processes, along with the policies and practices which impact on timetabling.
- Ensure data is inputted accurately into the database to support the integrity of the student timetable and all information within it, within the required timeframes necessary.
- Assist with the timetabling of agreed curriculum areas to fit resourcing requirements and resolve scheduling queries.
- Regular liaison with curriculum managers and staff to ensure that timetables are accurate and up to date, processing changes as requested.
- Resolve rooming and scheduling issues.
- Assist with audits of timetabled provision ensuring compliance with Management and Information Systems policies and procedures.
- Resolve timetabling conflicts arising from students' course choices and individual timetable preferences.
About You:
- Minimum level of education equivalent to Level 3.
- Confidence with data handling.
- Successful experience of working in an administrative or data capacity in a customer focused office environment.
- Experience of working within a higher education or further education setting.
- Experience of high-volume administrative work and information management.
- Well-developed IT skills and experience of using Microsoft Office applications including an advanced level of proficiency with Microsoft Excel.
- Comprehensive experience of extracting and manipulating data whilst maintaining data integrity.
- Proactive approach to problem solving, including a curiosity to investigate issues and find solutions.
- Effective written and oral communication skills.
- Ability to perform numerical calculations accurately and confidently.
- Ability to provide courteous and high standard of customer service and maintain calm under pressure.
- Willingness to deliver and support training in timetabling to colleagues and work effectively as a team member.
- High level of personal integrity and confidentiality and a strong attention to detail.
- Ability to work flexibly to meet changing business needs and a good record of attendance and punctuality.
- Commitment to own learning and development.
Desirable:
- Degree qualification.
- Experience of using EventMAP Timetabler.
What we offer:
- 25 days annual leave, plus 8 public holidays.
- 1-day extra leave per year of service, up to a maximum of 5 days.
- Workplace pension scheme.
- Tuition reimbursement for career development courses.
- Flexible Benefits: Cycle to Work, Workplace Nursery, Techscheme and much more.
- Perks@Work discounts platform, wellbeing centre and much more.
- Reward and recognition programme.
- £500 award employee referral scheme.
- Discretionary annual performance bonus.
GBS is committed to equality, diversity and inclusion and providing a workplace free from discrimination or harassment. We welcome applications from all backgrounds and communities. We take our core values seriously and work hard to create an environment where everyone feels welcomed.
Timetabling Officer - Leeds employer: Gedu Global
At GBS, we pride ourselves on being an exceptional employer, offering a supportive and inclusive work culture that fosters professional growth and development. Our Timetabling Officer role in Leeds not only provides competitive benefits such as generous annual leave and a workplace pension scheme, but also encourages collaboration and innovation within a dynamic educational environment. Join us to make a meaningful impact on student experiences while enjoying a range of perks and a commitment to your personal and professional advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Timetabling Officer - Leeds
✨Tip Number 1
Get to know the company! Research GBS and its timetabling department. Understanding their values and how they operate will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend relevant events. Building relationships can give you insider info about the role and might even lead to a referral, which can boost your chances of landing the job.
✨Tip Number 3
Prepare for those tricky interview questions! Think about how your skills match the job description, especially around data handling and problem-solving. Practise your responses so you can confidently showcase your experience and how it aligns with what GBS is looking for.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the role and keep you fresh in their minds as they make their decision.
We think you need these skills to ace Timetabling Officer - Leeds
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Timetabling Officer role. Highlight your experience with data handling and administrative tasks, as well as any relevant skills that match the job description.
Showcase Your Problem-Solving Skills:In your application, give examples of how you've tackled complex scheduling issues or data management challenges in the past. We love seeing candidates who can think on their feet and find practical solutions!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to demonstrate your effective communication skills, which are key for this role.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure your application gets seen by the right people and helps us keep track of all applicants efficiently.
How to prepare for a job interview at Gedu Global
✨Know Your Timetabling Stuff
Before the interview, make sure you understand the basics of timetabling and scheduling. Familiarise yourself with common software used in the industry, like EventMAP Timetabler, and be ready to discuss how you would handle complex scheduling scenarios.
✨Show Off Your Data Skills
Since this role involves a lot of data handling, brush up on your Excel skills. Be prepared to talk about your experience with data integrity and how you've managed large volumes of information in previous roles. Maybe even bring examples of how you've solved data-related issues.
✨Communicate Clearly
Effective communication is key in this role. Practice explaining complex ideas simply and clearly. Think about how you would liaise with different stakeholders and resolve conflicts, and be ready to share examples from your past experiences.
✨Demonstrate Your Problem-Solving Skills
This job requires a proactive approach to problem-solving. Prepare some examples of challenges you've faced in previous roles and how you tackled them. Highlight your curiosity and willingness to investigate issues thoroughly to find practical solutions.
