At a Glance
- Tasks: Support our COO and coordinate operations to keep the business running smoothly.
- Company: Join a dynamic tech company focused on innovation and collaboration.
- Benefits: Competitive salary, flexible working, generous holiday, and personal development budget.
- Other info: Enjoy a supportive team environment with opportunities for growth and development.
- Why this job: Make a real impact by helping senior leaders focus on what matters most.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
As Gearset continues to grow, we’re looking for an Executive Assistant to join our Operations team. You’ll support our COO, work closely with the wider EA team, and help senior leaders stay focused on the work that has the biggest impact on our customers, our teams, and the business. This is a broad role that combines executive support with operational coordination. You’ll help manage travel, coordinate meetings and events, support company‑wide activities, and maintain the processes that keep day‑to‑day operations running smoothly. We’re looking for someone who’s organised, adaptable, and enjoys working across a variety of tasks and priorities. You’ll be part of a collaborative team that shares context, supports one another, and pitches in wherever help is needed. If you’re calm under pressure, love bringing order to complexity, and take pride in helping others do their best work, this role is for you.
Responsibilities
- Provide direct executive support to our COO, managing their calendar, ensuring they’re prepared for every meeting, and protecting the time they need to focus on the highest‑priority work.
- Play a central coordination role across the EA team, supporting travel arrangements, company events, and other operational activities that help the executive function run smoothly and create capacity where it’s needed most.
- Own the coordination of our weekly Executive meetings, publishing agendas, gathering pre‑reads, and supporting action tracking with the wider team.
- Help deliver key company events, from our annual conference and summer party to regular company meetings, contributing to both planning and on‑the‑day logistics.
- Maintain and improve our corporate calendar, ensuring critical business milestones, deadlines, and events are visible and accurately reflected across the organisation.
What you’ll achieve
- Keep the COO focused on the highest‑priority work through thoughtful diary management, strong meeting preparation, and effective prioritisation.
- Provide flexible support across the EA team, stepping into operational and project‑based work when needed so the team can continue providing great support across the business.
- Deliver well‑organised company events, from large‑scale conferences to regular meetings, ensuring everything runs smoothly behind the scenes.
- Bring structure and consistency to operational processes, from SIIT request tracking to maintaining the corporate calendar.
- Be known as someone who gets things done, communicates clearly, and manages competing priorities without dropping the ball.
Qualifications
- Experience supporting senior stakeholders as an Executive Assistant or in a similar support role, with the confidence to work autonomously.
- Excellent organisational skills, attention to detail, and the judgement to balance multiple priorities effectively.
- Strong written and verbal communication skills, with the ability to build relationships across a wide range of stakeholders.
- A proactive and ownership‑driven approach, with the confidence to spot opportunities, solve problems, and take initiative.
- Resilience, adaptability, and a calm approach to changing priorities and busy environments.
Nice to Haves
- Experience supporting a COO, operational leader, or working alongside functions such as Finance, Legal, IT, or Facilities teams.
- Familiarity with travel management platforms such as Perk.
Salary & Benefits
- Salary: £40,000 – £50,000, depending on experience.
- Full‑time opportunity, Monday to Friday, with flexible home working (2‑3 days in the office). Part‑time options are also open.
- 9‑month fixed‑term contract.
- Generous personal development budget up to £1,500 per year.
- Opportunity to join our Long‑Term Incentive scheme.
- Top‑end hardware provided.
- Free lunch in the office.
- 25 days holiday plus bank holidays, with an option to buy an extra 5 days each year.
- Company Pension Plan (matching up to 5%).
- Bupa health care.
- Life insurance & critical illness cover.
- Discounted gym membership, plus a range of health and wellness benefits.
Executive Assistant in Newtown employer: Gearset Limited
At Gearset, we pride ourselves on being an exceptional employer that fosters a collaborative and supportive work culture. As an Executive Assistant, you'll enjoy flexible working arrangements, generous personal development budgets, and a range of health and wellness benefits, all while playing a crucial role in helping our senior leaders focus on impactful work. With opportunities for growth and a commitment to employee well-being, Gearset is the perfect place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Newtown
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Gearset Limited.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Gearset Limited.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant in Newtown
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Gearset Limited.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Gearset Limited. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Gearset Limited
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Gearset Limited, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Gearset Limited, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Gearset Limited could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Gearset Limited as they’re likely seeking a candidate who can enhance their workplace culture.
