At a Glance
- Tasks: Support our CEO with calendar management, meeting coordination, and operational tasks.
- Company: Join Gearset, a growing tech company with a collaborative culture.
- Benefits: Competitive salary, flexible working, generous personal development budget, and health benefits.
- Other info: Dynamic environment with opportunities for professional growth and a supportive team.
- Why this job: Make a real impact by helping our CEO and the team stay focused on what matters.
- Qualifications: Experience as an Executive Assistant or in a similar support role, with strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
As Gearset continues to grow, we're looking for an Executive Assistant to join our Operations team. You'll support our CEO, work closely with the wider EA team, and help senior leaders stay focused on the work that has the biggest impact on our customers, our teams, and the business. This is a broad role that combines executive support with operational coordination. You'll help manage travel, coordinate meetings and events, support company-wide activities, and maintain the processes that keep day-to-day operations running smoothly.
We're looking for someone who's organised, adaptable, and enjoys working across a variety of tasks and priorities. You'll be part of a collaborative team that shares context, supports one another, and pitches in wherever help is needed. If you're calm under pressure, love bringing order to complexity, and take pride in helping others do their best work, this role is for you.
What's the opportunity for an Executive Assistant at Gearset?
- Provide direct executive support to our CEO, managing their calendar, ensuring they're prepared for every meeting, and protecting the time they need to focus on the highest-priority work.
- Play an important coordination role working with the EA team, supporting travel arrangements, company events, and other operational activities that help the executive function run smoothly and create capacity where it's needed most.
- Own the coordination of our weekly Executive meetings, publishing agendas, gathering pre-reads, and supporting action tracking with the wider team.
- Help deliver key company events, from our annual conference and summer party to regular company meetings, contributing to both planning and on-the-day logistics.
- Maintain and improve our corporate calendar, ensuring critical business milestones, deadlines, and events are visible and accurately reflected across the organisation.
What you'll achieve
- You'll help the CEO stay focused on the highest-priority work through thoughtful diary management, strong meeting preparation, and effective prioritisation.
- You'll provide flexible support across the EA team, stepping into operational and project-based work when needed so the team can continue providing great support across the business, helping the team adapt as priorities shift and workloads change.
- You'll help deliver well-organised company events, from large-scale conferences to regular company meetings, ensuring everything runs smoothly behind the scenes.
- You'll bring structure and consistency to operational processes, from SIIT request tracking to maintaining the corporate calendar, leaving them better than you found them.
- You'll be known as someone who gets things done, communicates clearly, and manages competing priorities without dropping the ball.
About you
- Experience supporting senior stakeholders as an Executive Assistant or in a similar support role, with the confidence to work autonomously.
- Excellent organisational skills, attention to detail, and the judgement to balance multiple priorities effectively.
- Strong written and verbal communication skills, with the ability to build relationships across a wide range of stakeholders.
- A proactive and ownership-driven approach, with the confidence to spot opportunities, solve problems, and take initiative.
- Resilience, adaptability, and a calm approach to changing priorities and busy environments.
Nice to haves
- Experience supporting a CEO, Founder or Executive Leader.
- Familiarity with travel management platforms such as Perk.
Salary and benefits
- Salary is £40k - £50k, depending on experience.
- This is a full-time opportunity, working Monday to Friday with the option of flexible home working (for most of us that looks like 2-3 days a week in the office).
- We are also open to discussing part-time options for this position.
- This is a 9 month fixed term contract.
- Generous personal development budget for courses, conferences, or whatever is useful to your professional development in the role of up to £1500 per year.
- Opportunity to join our Long Term Incentive scheme.
- Top end hardware provided.
- Free lunch in the office.
- 25 days holiday plus bank holidays (with the option to buy an extra 5 each year).
- Company Pension Plan (matching up to 5%).
- Bupa health care.
- Life Insurance & critical illness cover.
- Discounted gym membership, as well as a range of health and wellness benefits.
Executive Assistant to the CEO (9 month FTC) in Cambridge employer: Gearset Limited
At Gearset, we pride ourselves on being an exceptional employer that fosters a collaborative and supportive work culture. As an Executive Assistant to the CEO, you'll enjoy flexible working arrangements, generous personal development budgets, and a range of health and wellness benefits, all while contributing to impactful company events and operations. Join us in a dynamic environment where your organisational skills will shine, and you'll have the opportunity to grow alongside a dedicated team committed to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the CEO (9 month FTC) in Cambridge
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Gearset Limited can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Gearset Limited; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Gearset Limited.
We think you need these skills to ace Executive Assistant to the CEO (9 month FTC) in Cambridge
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Gearset Limited and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Gearset Limited's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Gearset Limited
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
