Onboarding Recruitment Coordinator

Fixed-Term Contract | Until mid-December 2025\\nSalary: 25-27k depending on experience\\nHours: 39.5\\nStart Date: Immediate availability preferred\\n \\nAre you looking to build hands-on experience in a fast-paced, people-focused environment?\\n \\nJoin Gear4music’s Recruitment Team as an Onboarding Recruitment Coordinator and play a vital role in ensuring a seamless and compliant experience for every new hire joining our Customer Service and Warehouse teams.\\n \\nThis is a fantastic opportunity for someone with great organisational skills, attention to detail, and a positive, can-do attitude to gain insight into the world of recruitment and HR operations. Whether you're at the start of your career or looking for a new challenge, our experienced and friendly Recruitment Team will support you every step of the way.\\n \\nWhat You’ll Be Doing\\n\\nPreparing and issuing job offer paperwork including offer letters, contracts, and new starter forms.\\nScheduling and coordinating interviews\\nMonitoring the return of onboarding documents and following up where needed to meet deadlines.\\nCollecting and verifying Right to Work documents in line with legislation.\\nOrganising start dates and supporting with onboarding communications and checklists.\\nKeeping applicant and new starter records updated accurately in our Applicant Tracking System (ATS).\\nProducing reports and trackers to support recruitment progress updates.\\nWorking closely with the team to support our weekly assessment centres—creating a welcoming, well-organised experience for candidates and ensuring all logistics and paperwork run smoothly.\\nHelping maintain a compliant and auditable onboarding process at all stages.\\n \\nWhat We’re Looking For\\n \\nYou don’t need recruitment experience, just a positive attitude and a willingness to learn. Here are some of the qualities that will help you succeed: \\n\\nGood organisational and administrative skills with confidence using Outlook, Word and Excel.\\nHigh levels of accuracy and attention to detail, especially when managing paperwork and sensitive data.\\nFriendly, confident communicator—both verbally and in writing.\\nSelf-motivated and collaborative team player who brings energy and reliability.\\nCalm under pressure in a fast-paced, deadline-driven environment.\\nA proactive approach to problem-solving, with a keen eye for process improvements.\\nTrustworthy and professional when handling confidential information.\\n \\nA Few Things to Note: \\n\\nThis is a split-site role, so you'll need to be able to work from both our Clifton Moor and Holgate locations in York.\\nDue to the nature of our peak season, annual leave will be restricted during the contract period.\\nShape\\n \\nWhat we'll give you \\n \\nAlongside the benefit of working with a fantastic bunch of talented people, we are committed to providing a well-rounded benefits package that includes development opportunities and support for your wellbeing: \\n\\nGenerous discount scheme across our full range of music and home entertainment products.\\nEmployee Assistance Programme, offering 24/7 caring & compassionate support across a wide range of areas.\\nAccess to 30 qualified Mental Health First Aiders across the business, demonstrating our commitment to prioritising mental health & wellbeing support as a ‘Mindful Employer’.\\nFree car parking with access to electric charging points\\nOur modern office space features an onsite café and bar where we hold regular social events.\\nOnsite gym and physio with Gear4music discounts & perks\\nA relaxed dress code and a great coffee machine to make your day more enjoyable.\\n \\nPlus the following: employee referral scheme, employer pension scheme, corporate eyecare vouchers, cycle to work scheme, company sick pay scheme, enhanced maternity, paternity & adoption pay, annual flu vaccinations, access to the 26-day per annum WFH policy where job roles permit.

\\n \\nWe have an open, collaborative, and friendly culture, and offer a supportive learning environment for people to grow and develop a career with us. \\n \\nAs one of the fastest-growing retailers of musical instruments and equipment, Gear4music is proud to be at the forefront of the music industry. We are more than just a retailer.

We are a community of music enthusiasts who are committed to providing the best possible online shopping experience for our customers. Our passion for music drives us to constantly innovate and improve our offerings, and we are always looking for talented individuals who share our vision.\\n \\nREF-(phone number removed)