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- Tasks: Support administrative and operational activities at a cutting-edge Marine Power Test Facility.
- Company: Join a high-performing team at a UK Centre of Excellence.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Flexible role with a focus on compliance and teamwork.
- Why this job: Make a real impact on critical infrastructure while developing your skills.
- Qualifications: NVQ Level 4/BTEC HNC in Business Administration or related field required.
The predicted salary is between 30000 - 40000 £ per year.
Join a high-performing team at a UK Centre of Excellence and Government strategic facility. This role supports the administrative and operational activities of the Marine Power Test Facility, ensuring compliance with internal quality standards and external customer requirements. Working closely with the site operations team, you will manage routine and ad hoc administrative tasks, oversee contracts and contractors, and contribute to the smooth and efficient running of site operations. Due to the nature of the work supporting critical infrastructure, background checks and security clearance (BPSS or SC) will be required as part of the hiring process.
Roles and Responsibilities
- Manage Safety Management System and Purchase order filing
- Manage site movements calendar
- Book visitors with security team and ensure clear communication with site operations of the same
- Ensure security check requirements and compliance for new and existing employees
- Produce access cards and manage access levels according to site and business security requirements
- Manage facility routine maintenance purchase orders
- Manage contractors & maintenance expenditure in line with project management budget
- Support clear planning and communication of compliance calendar activities
- Raise purchase orders for core facility activities, upkeep and maintenance, and other projects as required
- Amend purchase orders when required
- Receipt of goods against purchase orders via relevant financial system and requirements
- Raise workflow queries for overdue invoices; liaise with finance department for queries associated with supplier invoices as required
- Support addition of new supplier utilising relevant software and business requirements
- Manage meeting room bookings, raising purchase orders for any required buffets
- Raising purchase orders for training requirements and booking these with appropriate provider; clearly communicating dates of the same to relevant personnel
- Ensure accurate filing of documentation for the facility and regulatory compliance requirements
- Undertake the production of minutes for meetings as required
- Support audits and LRQ visits as required
- Ensure preparation and co-ordination for on-site events
- Support waste management procurement requirements
- Manage / provide point of contact for minor contractors - cleaning, office supplies etc.
- Undertake postal and document transmission requirements
- Support on-boarding process – process of security forms, identification verification etc.
- Utilise business systems as needed to maintain accuracy, clarity and visibility of relevant data
- Assist and ensure project time sheet recording, absenteeism recording and exception reporting
- Management of site supplies requirements - E.G stationery, consumables and kitchen supplies
Required Qualifications
- NVQ Level 4 /BTEC HNC Business Administration or related subject
- Relevant experience in a multi departmental administrative role
- Advanced organizational and time-management skills
- Excellent attention to detail and accuracy
- Advanced communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to prioritize conflicting / multiple requests and requirements
- Flexible and versatile to support site and business needs
- Pro-active approach to ensuring departmental and site wide compliance requirements
Desired Qualifications
- Experience utilizing CRM / project management applications - E.G SAP
- Experience working in public sector support environment
Additional Information
Relocation Assistance Provided: No
Site Administrator in London employer: GE Vernova
Contact Detail:
GE Vernova Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions and scenarios related to site administration. Think about how you would handle specific tasks mentioned in the job description, like managing purchase orders or overseeing contractors.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Site Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Site Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and attention to detail. We want to see how you can contribute to our high-performing team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples from your past experiences that demonstrate your ability to manage administrative tasks and support compliance requirements.
Show Off Your Tech Skills: Since proficiency in Microsoft Office Suite is key, make sure to mention any advanced skills you have with Word, Excel, or PowerPoint. If you've used CRM or project management applications like SAP, don’t forget to include that too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at GE Vernova
✨Know Your Stuff
Make sure you understand the role of a Site Administrator inside out. Familiarise yourself with the Marine Power Test Facility and its operations. Brush up on relevant regulations and compliance standards, as well as the specific administrative tasks mentioned in the job description.
✨Showcase Your Skills
Prepare to discuss your organisational and time-management skills in detail. Think of examples from your past experience where you've successfully managed multiple tasks or projects. Highlight your proficiency in Microsoft Office Suite and any CRM or project management applications you've used.
✨Be Ready for Compliance Questions
Since this role involves ensuring compliance with internal quality standards, be prepared to answer questions about how you've handled compliance in previous roles. Have examples ready that demonstrate your attention to detail and ability to manage documentation accurately.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions. Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.