Administrative Office Support - Facilities & Maintenance Team in Cardiff

Job Description Summary
We are seeking a proactive and organized Administrative Office Support Worker to join our Maintenance and Facilities Team. This role provides essential administrative and clerical support to ensure the smooth operation of all facilities and maintenance functions. The ideal candidate will be detail-oriented, able to handle multiple tasks, and thrive in a dynamic, team-oriented environment.
Job Description
Key Responsibilities:

• Provide daily administrative support to the Facilities and Maintenance Team.
• Maintain and update maintenance schedules, work orders, and service records.
• Coordinate contractor appointments, site access, and maintenance work requests and RAMS.
• Assist with purchasing and ordering as needed, raising requisitions in SSS
• Prepare reports, meeting notes, and documentation related to facilities operations.
• Respond to internal requests and inquiries regarding maintenance issues.
• Assist in tracking compliance with safety regulations, inspections, and certifications.
• Maintain digital and paper filing systems in an organized and confidential manner.
• Support team with timekeeping, scheduling, and budget tracking as required.
• Liaise with vendors, contractors, and internal departments to facilitate efficient service delivery
• Data analysis related to facility and maintenance assets to improve service delivery

• Creation of RFQ documents in line with sourcing requirements.
• Security badging of employees.
• The role will require some level of receptionist support, as and when required

Required Skills & Qualifications:

• Proven experience in an administrative or office support role, preferably in facilities or maintenance.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with maintenance management software (Maximo CMMS) is a plus.
• Ability to handle confidential information with discretion.
• Strong attention to detail and a problem-solving mindset.
• Able to work independently and as part of a team in a fast-paced environment.

Desirable Qualifications:

• Knowledge of facility operations, maintenance terminology, or asset management systems.
• Experience working with work order or CMMS systems
• Health and Safety awareness or training.

• Working Conditions:
  • Office-based with regular interaction with on-site maintenance personnel.
  • May involve occasional visits to various areas of the facility for coordination or inspection purposes.
  • Standard working hours with occasional flexibility required based on operational needs.

Flexible Working
GE supports and encourages flexible working arrangements, where possible, and recognises the benefits to employees of having a positive work-life balance.
Total Reward
At GE Aerospace we understand the importance of Total Reward. Our flexible benefits plan, called FlexChoice, gives you freedom, choice and flexibility in the way you receive your benefits, as well as giving you the opportunity to make savings where possible.
As a new joiner to GE we are pleased to be able to offer you the following as default in your benefit fund, which you then can tailor to meet your individual needs;

• Non-contributory Pension
• Life Assurance
• Group income protection
• Holiday Hourly equivalent of 26 days + public holidays, with flexible option to buy or sell

Equal Opportunities
GE Aerospace Wales is an Equal Opportunity Employer. Employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law.
GE Aerospace Wales is a Disability Confident Committed employer, and welcomes applications from disabled candidates. We are dedicated to ensuring our recruitment processes are accessible to all. Should you require any adjustments to our recruitment processes or would like to ask us a question please contact HR.Wales@ge.com .
Security Clearance
Baseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. Please note that in the event that BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawn on grounds of national security. Please see the link below for further details regarding the requirements for BPSS clearance: BPSS
Right to Work
Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, under the applicable UK immigration rules as may be in place from time to time, it may be that candidates who do not currently have the right to work in the UK may not be appointed to a post if a suitably qualified, experienced and skilled candidate who does not require sponsorship is available to take up the post. For further information please visit the UK Visas and Immigration website.
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Additional Information
Relocation Assistance Provided: No