At a Glance
- Tasks: Support the lettings programme by ensuring facilities are safe and welcoming for community users.
- Company: Join Oxford High School, a pioneering institution with a vibrant work culture.
- Benefits: Enjoy competitive salary, professional development, free lunches, and generous pension schemes.
- Other info: Flexible working hours with opportunities for personal growth and training.
- Why this job: Make a real impact in your community while gaining valuable experience in a supportive environment.
- Qualifications: Strong customer service skills and a proactive attitude; previous experience is a plus but not essential.
The predicted salary is between 30000 - 35000 £ per year.
- Lettings Assistant
- Oxford High School GDST
- Required: September 2026
- Contract Term: Permanent
- Competitive Salary plus benefits: £27,171 FTE
Working Pattern: Sundays (12-hour shift), all year round.
Oxford High School is seeking a reliable, customer-focused and proactive Lettings Assistant to support the successful operation of the school's thriving lettings programme.
Working as part of the Estates Team, you will help ensure that our facilities are safe, secure and welcoming for community users outside of normal school hours while maintaining the high standards expected across the school estate.
Key Responsibilities
- Site & Security
- Open, secure and lock school buildings and facilities for weekend lettings.
- Carry out regular site patrols and ensure all areas are safe, secure and ready for use.
- Monitor access to the site and report any security concerns or maintenance issues promptly.
- Ensure alarms, locks and access systems are operated correctly.
- Lettings Operations
- Welcome hirers and visitors, providing a professional and friendly customer experience.
- Prepare rooms, sports facilities and equipment for bookings and restore them to school use afterwards.
- Support the smooth running of lettings, acting as the main point of contact during events where required.
- Update the School Hire bookings system with relevant information and respond to enquiries received during shifts.
- Premises Maintenance
- Carry out minor repairs and routine maintenance within your level of competence.
- Inspect facilities and equipment regularly, reporting defects or health and safety concerns.
- Undertake cleaning, porterage and janitorial duties to ensure facilities remain clean, safe and presentable.
- Assist with setting up and dismantling equipment for school and community events.
- Health & Safety
- Carry out inductions for new hirers, including emergency procedures and site-specific safety information.
- Ensure all hired areas are returned to a safe, clean and sanitary condition.
- Monitor hirers' compliance with school procedures, safeguarding requirements and risk assessments.
- Respond appropriately to emergencies including fire, flood, accidents or security incidents, following school procedures.
- Provide emergency first aid where qualified or following appropriate training.
- Understand the Fire Alarm system and act on a fire alarm activation at all schools, phone the fire brigade and facilities manager and support them when in attendance.
- General Duties
- Promote high standards of presentation across the school site.
- Work collaboratively with colleagues, contractors and hirers to deliver an excellent service.
- Support sustainability initiatives, waste management and responsible use of school resources.
About You
The successful candidate will
Have excellent customer service and communication skills.
- Be reliable, trustworthy and able to work independently.
- Be practical and confident carrying out minor maintenance and manual tasks.
- Have good IT skills and be comfortable using online booking and administrative systems.
- Be physically fit and able to undertake porterage and manual handling tasks.
- Hold a current First Aid at Work qualification or be willing to undertake training.
- Previous experience in premises management, facilities, security or customer-facing roles would be advantageous but is not essential.
- About Oxford High School
Since its foundation over 150 years ago in the heart of Oxford's historic city centre, Oxford High School GDST has been innovative and pioneering in its approach to girls' education.
Today, Oxford High School is a happy and vibrant place to work.
As well as our commitment to girls' education, we are committed to investing in our staff's personal development through training and learning initiatives and via the Girls' Day School Trust network.
Benefits
As part of the Girls' Day School Trust, the leading and largest group of independent girls' schools in the UK, we offer a variety of benefits, which include:
- Competitive salaries and pay progression
- Access to extensive professional development opportunities
- Training grants for qualifications
- Generous pension schemes
- Free life assurance benefit
- Free school lunches
- A discount of up to 50% on fees for children at GDST schools
- Interest-free loans for training, computer purchase loans and travel season ticket loans
- A Cycle to Work scheme
- Competitive terms and conditions of employment
- Application Details
For further details and to apply please click on the button below.
We encourage early applications and reserve the right to interview candidates as applications are received; please note that the vacancy may close early if a suitable candidate is found.
Lettings Assistant in Oxford employer: GDST
Norwich High School, part of the GDST family, is an exceptional employer that prioritises the growth and development of its staff while fostering a supportive and collaborative work culture. With a focus on empowering students through innovative careers education, employees benefit from a competitive salary, flexible working arrangements, and opportunities for professional development, making it an ideal place for those passionate about shaping future generations.
StudySmarter Expert Advice🤫
We think this is how you could land Lettings Assistant in Oxford
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like GDST. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to GDST
Don't be shy about reaching out to GDST directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Lettings Assistant in Oxford
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about GDST and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at GDST
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
