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- Tasks: Manage student attendance and coordinate staff cover to ensure smooth school operations.
- Company: Join the vibrant community at Oxford High School, a leader in girls' education.
- Benefits: Enjoy competitive pay, professional development, and discounts on school fees.
- Why this job: Make a real difference in students' lives while developing your administrative skills.
- Qualifications: Strong organisational skills and a knack for communication are essential.
- Other info: Flexible remote working options and a supportive team environment await you.
The predicted salary is between 24000 - 28000 £ per year.
We are seeking to appoint a highly organised and efficient Attendance & Cover Administrator to support the effective operation of the school. Reporting to the Business Support Manager, the successful candidate will take a lead role in the administration of student attendance and registration, ensuring accuracy of records and timely reporting. In addition, they will be responsible for coordinating staff cover arrangements, managing both planned and unplanned absences to ensure continuity of teaching and learning. The role also encompasses a broad range of administrative duties, including the preparation and distribution of documentation, support for school events, and providing a professional and welcoming reception service to students, parents, staff, and visitors.
Key Responsibilities
- Administer attendance and registration systems, ensuring all records are accurate and up to date
- Producing regular attendance reports for senior staff
- Coordinating daily and forward-planned staff cover, including liaising with supply staff
- Supporting teaching staff with the preparation of materials and documentation
- Providing general administrative support, including data entry and document management
- Assisting with reception duties and school events as required
- Supporting the maintenance and effective use of office equipment and resources
Qualifications
- Excellent organisational and administrative skills with strong attention to detail
- The ability to manage competing priorities and work effectively under pressure
- Strong interpersonal and communication skills
- A high level of professionalism, discretion, and reliability
- Competence in IT systems (experience with SIMS desirable)
About The School
Since its foundation over 150 years ago, Oxford High School has been innovative and pioneering in its approach to girls’ education. Today, Oxford High School is a happy and vibrant place to work: our students are highly motivated and ambitious, supportive yet self‑aware. From our youngest Reception pupils through to our longest‑serving members of staff, there is a real sense of pride at being part of the Oxford High community.
Benefits
- Competitive salaries and pay progression
- Access to extensive professional development opportunities
- Training grants for qualifications
- Generous pension schemes
- Free life assurance benefit
- Discount of up to 50% on fees for children at GDST schools
- Interest‑free loans for training, computer purchase loans and travel season ticket loans
- A Cycle to Work scheme
- Competitive terms and conditions of employment
Safeguarding Statement
The Girls’ Day School Trust is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection checks appropriate to the post, including online searches and checks with past employers and the Disclosure and Barring Service.
Attendance and Cover Administrator in Oxford employer: GDST (The Girls' Day School Trust)
Contact Detail:
GDST (The Girls' Day School Trust) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Attendance and Cover Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Oxford High School through LinkedIn or other platforms. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to attendance and cover administration. Think about how your organisational skills can shine in this role and be ready to share examples.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with SIMS or similar systems, as they’re key for this role. If you can demonstrate your competence during the interview, it’ll definitely set you apart.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Attendance and Cover Administrator in Oxford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the role of Attendance & Cover Administrator. We want to see how you can bring your organisational prowess and attention to detail to our team!
Showcase Your Skills: Don’t just list your qualifications; give us examples of how you've used your strong interpersonal and communication skills in previous roles. We love seeing real-life applications of your abilities!
Be Professional and Personable: Remember, this role involves a lot of interaction with students, parents, and staff. Let your personality shine through while maintaining professionalism in your written application. We’re looking for someone who can be both friendly and efficient!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way to ensure it gets to the right people quickly. Plus, it shows us you’re keen on joining our community at Oxford High School!
How to prepare for a job interview at GDST (The Girls' Day School Trust)
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of the Attendance & Cover Administrator role. Brush up on how attendance systems work, especially if you have experience with SIMS. Being able to discuss your knowledge of these systems will show that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
This role requires excellent organisational abilities, so be prepared to share examples of how you've managed competing priorities in the past. Think of specific situations where you successfully juggled multiple tasks and how you ensured everything was completed accurately and on time.
✨Communicate Like a Pro
Strong interpersonal skills are a must for this position. During the interview, demonstrate your communication style by engaging with the interviewer. Ask questions about the school’s culture and how the team collaborates, showing that you value effective communication in a professional setting.
✨Be Ready for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving skills. Prepare for questions about handling unplanned staff absences or managing student attendance discrepancies. Think through your responses ahead of time, focusing on how you would ensure continuity in teaching and learning.