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- Tasks: Manage and coordinate all project documentation to ensure compliance and accessibility.
- Company: Join GDi, a leading provider of engineering and digital asset management solutions based in Aberdeen.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth and development.
- Why this job: Be part of a crucial support role that impacts project success and client satisfaction.
- Qualifications: 3+ years in Document Control, preferably in engineering or construction; strong MS Office skills required.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced, collaborative settings.
The predicted salary is between 36000 - 60000 £ per year.
We are an Aberdeen-based, leading provider of engineering and digital asset management solutions. By delivering ultra-efficient technology and safety-driven solutions, GDi helps our clients safely and efficiently manage their assets.
GDi are looking for an experienced, enthusiastic, and motivated Document Controller who will be responsible for the administration, control, and coordination of all project and corporate documentation in accordance with GDi’s standards and procedures. This role is a key support function to project delivery, ensuring timely and traceable access to critical information while maintaining compliance with client, project, and internal requirements.
Key Activities & Accountabilities:
- Manage all incoming and outgoing documentation in accordance with GDi procedures and contractual obligations.
- Maintain document registers and ensure accurate logging, numbering, and revision control for all documents and drawings.
- Monitor and enforce document control workflows to ensure timely review, approval, and distribution of controlled documents.
- Support users with document control procedures, troubleshooting, and training as required.
- Coordinate with IT or software vendors to resolve system issues when applicable.
- Liaise with project managers, engineers, QA/QC, and clients to ensure all required documentation is up to date and accessible.
- Ensure all project document deliverables are completed, compiled, and submitted in accordance with client requirements and project milestones.
- Maintain control of electronic filing systems to ensure traceability and audit readiness.
- Ensure documentation complies with internal quality standards, client specifications, and ISO procedures.
- Participate in internal and external audits and ensure accurate and complete documentation is readily available.
- Support project close-out and handover processes, including final documentation packages.
- Produce regular reports on document status, outstanding actions, and approval progress to support project reporting and decision-making.
- Track document review and response timelines to support adherence to project schedules.
Essential Skills & Experience:
- Proficiency in MS Office (Excel, Word, Outlook) and document control software systems.
- Experience working with controlled documentation in a project-based environment.
- Minimum 3 years of experience in a Document Control role, preferably within engineering, construction, oil & gas, or energy sectors (preferred).
- Familiarity with ISO 9001 and quality management systems (preferred).
- Strong attention to detail and a methodical approach to managing large volumes of data and documents.
- High level of proficiency with document management systems (e.g., SharePoint, or equivalent EDMS).
- Excellent communication skills and ability to coordinate with multidisciplinary teams and external stakeholders.
- Strong organisational skills and the ability to prioritise work in a deadline-driven environment.
- Knowledge of engineering, construction, or fabrication documentation (preferred).
Document Controller employer: GDi - An Oceaneering Company
Contact Detail:
GDi - An Oceaneering Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with GDi's specific document control procedures and standards. Understanding their unique workflows will help you demonstrate your readiness to integrate smoothly into their team.
✨Tip Number 2
Highlight your experience with document management systems, especially if you've used SharePoint or similar tools. Be prepared to discuss how you've effectively managed documentation in previous roles.
✨Tip Number 3
Showcase your attention to detail by preparing examples of how you've maintained accuracy in document control. This could include discussing specific challenges you've faced and how you overcame them.
✨Tip Number 4
Network with professionals in the engineering and construction sectors. Engaging with industry contacts can provide insights into GDi's culture and expectations, which can be beneficial during interviews.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, especially within engineering or project-based environments. Emphasise your proficiency with document management systems and any familiarity with ISO standards.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the Document Controller role at GDi. Mention specific skills that align with their requirements, such as your attention to detail and experience managing large volumes of documentation.
Showcase Relevant Experience: When detailing your work history, focus on your previous roles related to document control. Include examples of how you managed documentation workflows, ensured compliance, and supported project delivery.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at GDi - An Oceaneering Company
✨Showcase Your Document Control Experience
Be prepared to discuss your previous experience in document control roles, especially within engineering or project-based environments. Highlight specific examples where you successfully managed documentation workflows and ensured compliance with standards.
✨Demonstrate Attention to Detail
Since the role requires a strong focus on accuracy, be ready to provide examples of how you've maintained meticulous records and managed large volumes of data. This will show that you understand the importance of detail in document management.
✨Familiarise Yourself with GDi's Standards
Research GDi’s procedures and standards before the interview. Understanding their specific requirements for document control will allow you to tailor your responses and demonstrate your commitment to aligning with their practices.
✨Prepare for Technical Questions
Expect questions about document management systems and software you’ve used, such as SharePoint or other EDMS. Be ready to discuss how you’ve resolved system issues and supported users in your previous roles.
