At a Glance
- Tasks: Manage correspondence, logistics, and family coordination for a busy arts professional.
- Company: Join a dynamic environment at the heart of the arts world.
- Benefits: Flexible remote work, competitive salary, and opportunities for personal growth.
- Other info: Bilingual skills in French and English are a plus; travel may be required.
- Why this job: Be the trusted right hand to a prominent figure and make a real difference.
- Qualifications: Experience as a Personal or Executive Assistant with excellent communication skills.
The predicted salary is between 40000 - 50000 £ per year.
About the Principal
Our client is a highly accomplished professional working at the heart of the arts world. With a busy international profile and a full family life, her time is scarce. She is looking for a trusted, proactive PA, preferably French and English speaking, to take full ownership of her personal and professional administration — ensuring everything runs smoothly with minimum input required from her.
The Role
This is a wide-ranging, hands-on PA role covering both professional and personal life. The successful candidate will manage correspondence, logistics and family coordination, acting as a reliable right hand across all areas. The role is primarily remote, though the PA must be available during agreed core hours and prepared to travel when required. Whilst this is not a 24/7 role, the PA will be expected to remain contactable outside standard hours and to exercise flexibility when the demands of the Principal's schedule require it. A calm, discreet and solutions-focused approach is essential at all times.
Key Responsibilities
- Communications & Correspondence
- Managing a high volume of emails — drafting, responding with sound judgement
- Serving as first point of contact by phone and email; liaising confidently with a wide range of individuals and organisations
- Chasing outstanding responses and following up proactively on time-sensitive matters
- Diary & Administration
- Owning the Principal's diary end-to-end, managing scheduling across multiple time zones
- Completing applications, forms and submissions on the Principal's behalf
- Maintaining organised digital files, records and ongoing administrative obligations
- Travel
- Researching and booking all travel, hotels, transfers and visas
- Building detailed itineraries and travel packs for each trip
- Accompanying the Principal on select trips when required
- Family & Personal Life
- Supporting family logistics including school matters, childcare coordination and personal appointments
- Liaising with domestic staff, tradespeople and service providers
- Assisting with personal shopping, gift sourcing and ad hoc errands
The Ideal Candidate
Essential
- Proven experience as a Personal or Executive Assistant at a senior or principal level
- Excellent written and verbal communication skills — polished, articulate and confident on the phone
- Highly organised with strong attention to detail and the ability to manage competing priorities
- Absolute discretion when handling sensitive personal information
- Comfortable working independently and taking initiative without close supervision
- Flexible and responsive — available outside standard hours when circumstances require
Desirable
- Bilingual French and English language skills would be advantageous
- Familiarity with international travel logistics
- Experience supporting family life alongside professional commitments
Remuneration
Salary to be discussed and agreed according to experience and agreed scope of hours.
Personal Assistant in York employer: GDHG
Join a dynamic and supportive environment where your role as a Personal Assistant will be pivotal in ensuring the seamless operation of a highly accomplished professional's life in the arts. With a focus on flexibility, discretion, and proactive problem-solving, you will enjoy the benefits of remote work while being part of a culture that values initiative and personal growth. This position offers unique opportunities to engage with diverse individuals and organisations, making it an enriching experience for those looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in York
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at GDHG!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at GDHG.
We think you need these skills to ace Personal Assistant in York
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at GDHG. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to GDHG and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at GDHG. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to GDHG's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at GDHG
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with GDHG.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at GDHG will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact GDHG and how you would contribute to adapting HR strategies.
