Household Administrator

We are seeking a highly organised and detail-oriented Household Administrator to manage the complete administrative and financial operations of a busy private residence. This role focuses primarily on paperwork, financial management, and administrative coordination, ensuring all household affairs run smoothly and efficiently whilst maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities

• Manage household accounts, budgets, and expenditure tracking
• Process and reconcile all invoices (utilities, maintenance, insurance, staff costs)
• Prepare monthly financial reports and annual budgets
• Maintain comprehensive financial records and filing systems
• Process and record monthly house staff employment costs

Property & Maintenance Administration

• Maintain records of maintenance contracts and service agreements
• Schedule routine maintenance and coordinate contractor visits
• Obtain quotations and manage paperwork for repairs and improvements
• Keep property files including warranties, certificates, and insurance documents

General Administration

• Manage all household correspondence and maintain filing systems
• Coordinate insurance policies, renewals, and claims
• Handle subscriptions, memberships, and supplier accounts
• Maintain inventories and household records
• Proven administrative or office management experience, previous household or estate administration experience an advantage
• Proficiency in accounting software and Microsoft Office
• Meticulous attention to detail and excellent organisational abilities
• Absolute discretion and confidentiality

Personal Attributes

Highly trustworthy, methodical, professional, proactive, and able to work independently whilst managing multiple priorities efficiently.