HR Compliance Officer (City of Westminster)

Department: HR

Location: Greenford (On-Site)

Salary: £35,000 - £38,000 per annum

Type of Contract: Full-Time, Permanent (40 hours per week)

Our Vision: Changing lives through education

The role: We are seeking a HR Compliance Officer to support the effective delivery of HR operations and ensure compliance with employment legislation, internal policies, and regulatory requirements across the employee lifecycle. The role plays a key part in maintaining robust HR governance by overseeing accurate documentation, right-to-work compliance, and adherence to HR processes across campuses.

Working closely with HR colleagues, managers, and campus teams, the role ensures that HR operational activities—including onboarding, contractual changes, employee records management, and benefits administration—are delivered efficiently, consistently, and in line with organisational standards. The position also contributes to continuous improvement initiatives, supports HR compliance audits, and helps maintain clear operational procedures and documentation to strengthen organisational compliance and operational effectiveness.

Please note this role is not eligible for visa sponsorship.

Role Responsibilities:

• Onboarding for new starters across UK campuses, ensuring access to resources and smooth induction
• Act as a point of contact for employee queries, providing timely and efficient support via the required systems and methods
• Deliver the required administration, documentation and correspondence to maintain the effective operations of the full HR life cycle, contracts, variations, promotions, starters, leavers, secondments, promotions, etc.
• Maintain accurate job descriptions and salary grading and support managers with developing and grading new roles
• Maintain, manage, and deliver employee benefits programme to ensure compliance with regulatory authorities such as pension provider and other associated schemes such as EAP, OH etc.
• Engage and coordinate with all Campus HR officers to ensure compliance and adherence of process and procedures relating to operation across all campuses
• Assist and advise on Performance Management, Disciplinaries, Grievances, Dismissals and Contractual Issues
• Develop, monitor, and maintain company policies, processes and procedures and ensure compliance along with holding relevant meetings for non-compliance to address issues
• Provide assistance on all staff visa requirements through implementing correct right to work checks, carrying out regular audits and checks effectively and taking corrective action through resolution or escalation; ensure that all documentation is correctly gathered, signed and in place for access for any future audit that may be undertaken
• Manage and support the various HR projects, promoting efficiency by implementing improved operational procedures
• Provide assistance with administrating the annual salary appraisal process
• Help to administer and maintain all HR operations workflow documentation such SOP’s, training manuals, compliance trainings workshops and manager guides
• Ensure compliance at all times with the relevant HR and employment law and keep up to date with developments in employment legislation

Essential Skills and Experience:

• Bachelor’s degree or equivalent.
• CIPD qualification or working towards one.
• Demonstratable level of experience in a similar role.
• Computer literacy and proficiency in Microsoft Office and Adobe.
• Attention to detail is a must as well as strong organisational skills.
• Excellent understanding of employment legislation.
• Ability to conduct self and work duties in a manner compliant with employment law.
• The ability to recognize and create opportunities and to act accordingly.
• The ability to process detailed information effectively and consistently.
• To be able to work independently and as part of a team.
• High level of interpersonal & communication skills.
• High Level of Planning, prioritisation, and organisation skills essential.
• High-quality written and verbal communication.
• Excellent active listening skills.
• Interpersonal skills and an ability to build rapport with a wide variety of people.
• IT and database literacy with the ability to quickly pick up new systems.
• Comfortable with working across the whole team and with people from a diverse group.

What we offer:

• Time off that fits your lifestyle - 33 days annual leave (including bank holidays), 1-day extra leave per year of service (up to 5 days) and Buy/Sell additional holidays (up to 5 days)
• Opportunities for growth - tuition reimbursement for career development courses, wide variety of training courses
• Pension Scheme and Flexible Benefits (via salary sacrifice) - Cycle to Work, Workplace Nursery, Tech, Health, Dental and Life Assurance schemes, Women's Health scheme (via Hertlity) and much more
• Discounts, Perks and Employee Assistance: Perks@Work discounts platform, Employee Assistance Programme (EAP), discounted gym membership, eyecare vouchers and much more
• Reward for your impact - annual salary increase reviews, annual discretionary bonus, £500 award employee referral scheme

GBS is committed to equality, diversity and inclusion and providing a workplace free from discrimination or harassment. We welcome applications from all backgrounds and communities. We take our core values seriously and work hard to create an environment where everyone feels welcomed.