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- Tasks: Manage student administration and support faculty with clerical tasks and data processing.
- Company: GBS, a leading higher education provider across multiple UK campuses.
- Benefits: 25 days annual leave, flexible benefits, and tuition reimbursement for career development.
- Other info: Dynamic work environment with opportunities for professional growth and mentorship.
- Why this job: Join a supportive team and make a real difference in students' educational journeys.
- Qualifications: Bachelor's degree and experience in administration; strong communication skills required.
The predicted salary is between 30000 - 40000 ÂŁ per year.
Department: Student Support
Type of Contract: Full Time / Permanent
About Us: GBS is a higher education provider offering a range of sector-relevant courses across ten campuses in London, Birmingham, Leeds and Manchester. Working in partnership with several of the UK’s leading higher education providers, we deliver vocational, undergraduate and postgraduate programmes in finance, accounting, business, construction, tourism, healthcare – and more.
Changing Lives through Education
The Role: Faculty Administration Officers (FAO) are required to ensure faculty and student administration is consistently completed on time with clerical records accurately maintained. You will efficiently process student information and data, prepare documentation for meetings and carry out other general administrative functions for the faculty. FAOs are required to provide a professional clerical service and collaborate with colleagues within the faculty to ensure relevant faculty and student administration is constantly completed correctly and on time.
- Ensure faculty and student administration is consistently completed professionally, accurately and on time.
- Complete SST administration connected to tracking student performance data through Power BI and other reports.
- Liaise with student services, Academic Standards and Quality Office and other professional services.
- Use GBS systems and processes to complete student administration effectively to increase student outcomes within the faculty.
- Complete timely and accurate general faculty administration with indirect resolution to student queries or issues.
- Successfully action student requests, distribute students timetables and academic calendars, and complete assignment extensions on Moodle to help students with workload management and life organisational skills.
- Collaborate in unison with Faculty colleagues, retention, welfare, and academic services to provide information and act on information provided to further support student engagement.
- Provide a full clerical and administrative support for the faculty, including recording and monitoring student absences, answering administration queries and sending students assessment submission reminder emails.
- Use their administrative knowledge of GBS policies, procedures and academic regulations/extenuating circumstances to fully support students.
- Assist lecturers and level leaders with faculty administration, data and queries.
- Support other Faculty Administration Officers to cover for colleagues’ absence or during busy periods.
Experience in working in administration services.
Experience of working in a widening participation environment, where English is not the primary language.
Bachelor’s degree.
Effective administration, organisational and conflict management skills.
Have excellent administration and communication skills (verbal and written).
Ability to be flexible to work days, evenings and weekends as required.
Experience in working in administration in FE/HE.
25 days annual leave, plus 8 public holidays.
Workplace pension scheme.
Tuition reimbursement for career development courses.
Flexible Benefits: Cycle to Work, Workplace Nursery, Techscheme and much more.
Perks@Work discounts platform, wellbeing centre and much more.
Reward and recognition programme.
ÂŁ500 award employee referral scheme.
Discretionary annual performance bonus.
“GBS has been a good place for professional growth. Their mentorship has been invaluable to help me advance in my career.” — GBS is committed to equality, diversity and inclusion and providing a workplace free from discrimination or harassment. We welcome applications from all backgrounds and communities.
Administration and Finance Co-ordinator employer: GBS UK
Contact Detail:
GBS UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration and Finance Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at GBS on LinkedIn. A friendly chat can give us insider info about the role and might even lead to a referral!
✨Tip Number 2
Prepare for the interview by researching GBS's values and recent projects. We want to show that we’re not just a good fit for the role, but also for the company culture!
✨Tip Number 3
Practice common interview questions with a mate. We can nail our responses and feel more confident when discussing our experience in administration and finance.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen by the right people at GBS. Plus, it shows we’re serious about joining the team!
We think you need these skills to ace Administration and Finance Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration and Finance Co-ordinator role. Highlight relevant experience in administration services and any specific skills that match the job description. We want to see how you can contribute to our mission of changing lives through education!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our values at GBS. Remember, we love seeing genuine enthusiasm for supporting students and faculty alike.
Showcase Your Communication Skills: Since excellent communication is key for this position, make sure your written application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company culture right there!
How to prepare for a job interview at GBS UK
✨Know Your Stuff
Before the interview, make sure you understand GBS's mission and values. Familiarise yourself with their courses and how the Administration and Finance Co-ordinator role fits into the bigger picture. This will show your genuine interest in the organisation and help you answer questions more effectively.
✨Showcase Your Skills
Prepare specific examples from your past experiences that highlight your administration and organisational skills. Think about times when you successfully managed student data or resolved queries efficiently. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready. Ask about the team dynamics, how success is measured in this role, or what challenges the faculty currently faces. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
✨Be Professional Yet Approachable
While it's important to maintain professionalism, don’t forget to let your personality shine through. The role involves collaboration with colleagues and students, so demonstrating your communication skills and ability to connect with others can set you apart from other candidates.