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- Tasks: Manage office operations, support HR tasks, and coordinate schedules for senior leaders.
- Company: Join a friendly team at GBRS in Weston-Super-Mare, dedicated to effective office management.
- Benefits: Enjoy a full-time role with a supportive environment and opportunities for professional growth.
- Why this job: Be part of a collaborative culture that values efficiency and workplace well-being.
- Qualifications: Experience in office management, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: This is a permanent, office-based role with a Monday to Friday schedule.
The predicted salary is between 30000 - 42000 £ per year.
GBRS are currently looking for an experienced office manager to work with our client in Weston-Super-Mare. If you are looking for an office manager role working with a friendly, supportive team then this is for you!
The key responsibilities will include:
- Manage office operations, policies and procedures, including general correspondence, record-keeping, and day-to-day cost control.
- Oversee office maintenance, office supplies, and supplier coordination including liaising with IT/technical function to maintain an effective working environment.
- Work with external consultancy to assist with general HR and H&S-related tasks such as employee onboarding, training plans, staff compliance, workplace well-being and auditing and maintaining H&S standards for office and factory.
- Prepare and distribute board packs/specific information for meetings as required.
- Organise schedules for the senior leadership team, book meetings, and coordinate travel arrangements.
- Monitor daily workflows, oversee office efficiency, safety and security and provide guidance to staff.
- Manage procurement needs, support the SLT and Finance Manager with daily cost tracking, and ensure budget adherence.
The ideal candidate will have the following:
- Experience in office management, administration, or a related role.
- Strong organisational and multitasking skills.
- Ability to work collaboratively with senior leaders, warehouse/factory and finance teams.
- Excellent communication and interpersonal skills.
- Understanding of HR, H&S functions, procurement, and financial oversight is essential.
- Proficiency in using general software such as Microsoft Office, Xero and Zoho.
This is a full-time, permanent role, working Monday to Friday from 8.15am - 5.15pm (office based). If you’re interested and would like to hear more, please either call our office or apply with your CV.
Office Manager employer: GBRS UK
Contact Detail:
GBRS UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, like Microsoft Office, Xero, and Zoho. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Research the company culture and values of GBRS. Understanding their approach to teamwork and support can help you tailor your conversations during interviews, showing that you’re a great fit for their friendly environment.
✨Tip Number 3
Prepare examples from your past experience that highlight your organisational and multitasking skills. Be ready to discuss how you've successfully managed office operations or improved efficiency in previous roles.
✨Tip Number 4
Network with current or former employees of GBRS if possible. They can provide valuable insights into the role and the team dynamics, which can be beneficial when you’re discussing your fit for the position.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and administration. Use keywords from the job description, such as 'organisational skills', 'HR functions', and 'procurement needs' to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage office operations and collaborate with senior leaders, as well as your understanding of HR and H&S functions.
Highlight Relevant Skills: In your application, emphasise your strong organisational and multitasking skills. Provide examples of how you've successfully managed workflows and maintained office efficiency in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an office manager role.
How to prepare for a job interview at GBRS UK
✨Showcase Your Organisational Skills
As an office manager, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise and maintain efficiency.
✨Demonstrate Your Communication Abilities
Excellent communication is key for this role. During the interview, make sure to articulate your thoughts clearly and listen actively. You might also want to prepare examples of how you've effectively communicated with different teams or stakeholders.
✨Familiarise Yourself with Relevant Software
Since proficiency in software like Microsoft Office, Xero, and Zoho is essential, brush up on these tools before the interview. Be ready to discuss your experience with them and how you’ve used them to improve office operations.
✨Understand HR and H&S Functions
Given the responsibilities related to HR and health & safety, it’s important to demonstrate your understanding of these areas. Prepare to discuss any relevant experience you have, such as onboarding processes or compliance measures you've implemented.
