At a Glance
- Tasks: Support the CEO with diary management, admin tasks, and project coordination.
- Company: Join a leading UK clothing brand that's growing rapidly.
- Benefits: Flexible working hours and a dynamic work environment.
- Other info: Great opportunity for career growth and development.
- Why this job: Be at the heart of a thriving company and make a real impact.
- Qualifications: Experience as a PA or EA in a fast-paced setting is essential.
The predicted salary is between 30000 - 40000 £ per year.
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago and it is growing year on year, so now is a fantastic time to join them in this pivotal role.
You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary, Office Manager or Business Support Coordinator background and be experienced with working in a fast paced and highly demanding ever changing working environment, where no day is the same. Exceptional itinerary management, diary management, administration, coordination, scheduling and planning skills are must have skills for this role, along with strong project management and events management skills, plus the ability to prioritise extensive workloads and to be able to successfully multi-task at all times with no blips.
To be a real success in this role, you must have experience in managing both business and personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO and to ensure all business/personal matters are dealt with effectively/efficiently.
PA Duties:- CEO Gatekeeper - Screening a large volume of calls and emails
- Providing full administrative support for the CEO
- Responding to emails and enquiries on behalf of the CEO
- Passing on key messages and information to the CEO
- Prioritising for the CEO their daily activities/commitments
- Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more)
- Supporting the CEO with the day to day operations management
- Staff rota creation/management support during peak times
- Setting up meetings, producing meeting documents & refreshments
- Minute taking during meetings/typing up notes & sharing with the SMT
- Manage internal communications
- Produce power point presentations
- Type up business reports
- Manage the CEO's personal engagements and personal activities/tasks
- Order & return business/personal goods when needed
- Ensure the site facilities are in order/presentable
- Previous experience as a PA, EA or similar is a must have
- Strong complex ever changing diary management skills
- Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable
- Able to communicate effectively at all levels and prioritise workloads
- Strong Administration skills using Word, Excel, Power Point & other software/systems
- Events management & strong project management skills
- Strong scheduling, planning & coordinating skills
- Strong in putting together itineraries
- Flexible when it comes to outside of standard hours working
- Happy to be on call
This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
PA / Office Manager in Lincoln employer: GBR Recruitment Ltd
Join a dynamic and rapidly growing UK clothing brand that values its employees and fosters a supportive work culture. As a Personal Assistant to the CEO, you will enjoy flexible working hours, opportunities for professional growth, and the chance to be part of a team that thrives in a fast-paced environment. With a commitment to employee well-being and development, this company is an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land PA / Office Manager in Lincoln
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills in diary management and administration can directly benefit the CEO and the team.
✨Tip Number 3
Practice your multitasking skills! During interviews, be ready to demonstrate how you handle multiple priorities and keep everything running smoothly, just like you would in the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you're serious about joining this fantastic clothing brand.
We think you need these skills to ace PA / Office Manager in Lincoln
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to highlight your experience as a PA or Office Manager. We want to see how your skills match the job description, so don’t be shy about showcasing your diary management and multitasking abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with our CEO.
Showcase Your Skills:In your application, make sure to highlight your strong administration skills and experience with project management. We’re looking for someone who can handle a fast-paced environment, so give us examples of how you’ve thrived in similar situations.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at GBR Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA/Office Manager role. Familiarise yourself with the key responsibilities like diary management, itinerary planning, and handling correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Multi-Tasking Skills
In a fast-paced environment, being able to juggle multiple tasks is crucial. Prepare examples from your past experience where you've successfully managed competing priorities. Highlight how you kept everything organised and efficient, which is exactly what the CEO will need.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage unexpected changes or challenges. Be ready to explain how you handled these situations, as this will showcase your adaptability and quick thinking.
✨Demonstrate Strong Communication Skills
As a PA, you'll be the gatekeeper for the CEO. Practice articulating your thoughts clearly and confidently. During the interview, focus on how you can effectively communicate with various stakeholders, ensuring that messages are conveyed accurately and promptly.
