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For Companies At a Glance
- Tasks: Support the CEO with diary management, admin tasks, and event coordination.
- Company: Join a leading UK clothing brand that's growing rapidly.
- Benefits: Flexible working hours and a dynamic work environment.
- Why this job: Be the key player in a fast-paced role that makes a real impact.
- Qualifications: Experience as a PA or EA with strong organisational skills.
- Other info: Great opportunity for career growth in a vibrant company culture.
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago and it is growing year on year, so now is a fantastic time to join them in this pivotal role.
You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary, Office Manager or Business Support Coordinator background and be experienced with working in a fast paced and highly demanding ever changing working environment, where no day is the same.
Exceptional itinerary management, diary management, administration, coordination, scheduling and planning skills are must have skills for this role, along with strong project management and events management skills, plus the ability to prioritise extensive workloads and to be able to successfully multi-task at all times with no blips.
To be a real success in this role, you must have experience in managing both business and personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO and to ensure all business/personal matters are dealt with effectively/efficiently.
PA Duties:
- CEO Gatekeeper - Screening a large volume of calls and emails
- Providing full administrative support for the CEO
- Responding to emails and enquiries on behalf of the CEO
- Passing on key messages and information to the CEO
- Prioritising for the CEO their daily activities/commitments
- Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more)
- Supporting the CEO with the day to day operations management
- Staff rota creation/management support during peak times
- Setting up meetings, producing meeting documents & refreshments
- Minute taking during meetings/typing up notes & sharing with the SMT
- Manage internal communications
- Produce power point presentations
- Type up business reports
- Manage the CEO's personal engagements and personal activities/tasks
- Order & return business/personal goods when needed
- Ensure the site facilities are in order/presentable
Skills Needed:
- Previous experience as a PA, EA or similar is a must have
- Strong complex ever changing diary management skills
- Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable
- Able to communicate effectively at all levels and prioritise workloads
- Strong Administration skills using Word, Excel, Power Point & other software/systems
- Events management & strong project management skills
- Strong scheduling, planning & coordinating skills
- Strong in putting together itineraries
- Flexible when it comes to outside of standard hours working
- Happy to be on call
This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Personal Assistant employer: GBR Recruitment Limited
Contact Detail:
GBR Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its CEO. Understand their style and preferences, so you can tailor your responses and show that you're the perfect fit for their fast-paced environment.
✨Tip Number 3
Practice your multitasking skills! During interviews, be ready to demonstrate how you handle multiple tasks efficiently. Share examples from your past experiences where you successfully juggled various responsibilities.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your experience as a PA or EA. We want to see how your skills in diary management, administration, and project management align with what the CEO needs. Don’t just send a generic CV; show us why you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your background makes you the ideal candidate. We love seeing personality, so don’t be afraid to let yours come through!
Showcase Your Multi-tasking Skills: In your application, give examples of how you’ve successfully managed multiple tasks at once. We’re looking for someone who can juggle a busy workload without breaking a sweat, so share those stories that demonstrate your ability to prioritise and stay organised.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows us you’re keen and ready to take the next step!
How to prepare for a job interview at GBR Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with the specific skills mentioned in the job description, like diary management and handling correspondence. This will help you demonstrate your expertise and show that you're the perfect fit for the role.
✨Prepare Real-Life Examples
Think of specific situations from your past experience where you've successfully managed complex schedules or handled high-pressure tasks. Be ready to share these examples during the interview to illustrate your problem-solving skills and ability to multitask effectively.
✨Showcase Your Communication Skills
As a PA, you'll need to communicate with various stakeholders. Practice articulating your thoughts clearly and confidently. During the interview, be sure to listen actively and respond thoughtfully to questions, demonstrating your strong communication abilities.
✨Flexibility is Key
Since the role requires flexibility with working hours, be prepared to discuss your availability and willingness to adapt to the CEO's needs. Highlight any previous experiences where you've successfully managed changing priorities or worked outside standard hours to show that you're ready for the demands of the job.
