At a Glance
- Tasks: Support the CEO with admin, scheduling, and project management in a fast-paced environment.
- Company: Join a leading UK clothing brand that's growing rapidly and values your contribution.
- Benefits: Flexible working hours, competitive salary, and a chance to work closely with top executives.
- Other info: Exciting opportunities for career growth in a vibrant and supportive workplace.
- Why this job: Be the key player in a dynamic team and make a real impact on the company's success.
- Qualifications: Experience as a PA or EA with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 € per year.
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago and it is growing year on year, so now is a fantastic time to join them in this pivotal role.
You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary, Office Manager or Business Support Coordinator background and be experienced with working in a fast paced and highly demanding ever changing working environment, where no day is the same. Exceptional itinerary management, diary management, administration, coordination, scheduling and planning skills are must have skills for this role, along with strong project management and events management skills, plus the ability to prioritise extensive workloads and to be able to successfully multi-task at all times with no blips.
To be a real success in this role, you must have experience in managing both business and personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO and to ensure all business and personal matters are dealt with effectively and efficiently.
PA Duties- CEO Gatekeeper - screening a large volume of calls and emails
- Providing full administrative support for the CEO
- Responding to emails and enquiries on behalf of the CEO
- Passing on key messages and information to the CEO
- Prioritising the CEO's daily activities and commitments
- Full diary management (meetings, UK and European travel, business and personal social events, TV appearances, Radio broadcasts (PR) and more)
- Supporting the CEO with day-to-day operations management
- Staff rota creation / management support during peak times
- Setting up meetings, producing meeting documents and refreshments
- Minute taking during meetings / typing up notes and sharing with the SMT
- Managing internal communications
- Producing PowerPoint presentations
- Typing up business reports
- Managing the CEO's personal engagements and personal activities / tasks
- Ordering and returning business / personal goods when needed
- Ensuring the site facilities are in order / presentable
- Previous experience as a PA, EA or similar (must have)
- Strong complex ever changing diary management skills
- Ability to handle large volumes of emails, calls and general correspondence effectively and efficiently, keeping the CEO's workload manageable
- Excellent communication at all levels and prioritising workloads
- Strong administration skills using Word, Excel, PowerPoint and other software / systems
- Event management and strong project management skills
- Strong scheduling, planning and coordinating skills
- Strong in putting together itineraries
- Flexibility for outside of standard hours working
- Happy to be on call
This role is commutable from Lincoln, North Kesteven, South Kesteven and South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today.
PA / Office Manager employer: GBR Recruitment Limited
Join a dynamic and rapidly growing UK clothing brand as a Personal Assistant, where you will play a crucial role in supporting the CEO in a fast-paced environment. The company fosters a collaborative work culture that values flexibility and adaptability, offering excellent opportunities for professional growth and development. With a commitment to employee well-being and a vibrant team atmosphere, this is an exceptional opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land PA / Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to PA roles. Think about how you’d handle diary management or prioritising tasks, and be ready to share examples from your past experience.
✨Tip Number 3
Showcase your organisational skills! Bring a portfolio to interviews that highlights your project management successes, event planning, and any complex itineraries you've managed. Visuals can really make an impact!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a great way to get noticed by the right people in the industry.
We think you need these skills to ace PA / Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to highlight your experience as a PA or Office Manager. Focus on your skills in diary management, administration, and project management, as these are key for the role.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed complex schedules and supported executives in the past.
Showcase Your Flexibility:Since flexibility is crucial for this role, mention any experiences where you adapted to changing priorities or worked outside standard hours. This will show us that you're ready for the demands of the job.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you one step closer to joining our team!
How to prepare for a job interview at GBR Recruitment Limited
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the company and its operations. Familiarise yourself with their products, values, and recent news. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Skills
Prepare specific examples from your past experiences that highlight your skills in diary management, project coordination, and multitasking. Use the STAR method (Situation, Task, Action, Result) to structure your responses, making it easier for the interviewer to see how you can add value.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about how you would handle a last-minute change in the CEO's schedule or manage conflicting priorities. Practising these scenarios beforehand will help you respond confidently.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. Inquire about the company's future plans, the team you'll be working with, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
