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For Companies At a Glance
- Tasks: Manage fleet assets and oversee inventory for maintenance operations.
- Company: Join GB Railfreight, a leader in rail transport committed to safety and innovation.
- Benefits: Enjoy a competitive salary, supportive culture, and opportunities for personal growth.
- Why this job: Be part of a dynamic team that values communication, trust, and enjoyment at work.
- Qualifications: Experience in asset management or inventory control is essential; familiarity with Maximo is a plus.
- Other info: We celebrate diversity and encourage applications from all backgrounds.
The predicted salary is between 28000 - 36000 £ per year.
Overview
The Fleet Asset Administrator/Stores Coordinator will coordinate the effective management of Network Rail OTM Vehicles and associated assets, ensuring accurate asset maintenance activity tracking, lifecycle monitoring, and compliance with industry standards. Additionally you will oversee the operation of the stores function, ensuring efficient management, storage, issue and recording of materials and parts to support maintenance and operations.
Experience in asset management or inventory/stores coordination within a rail, transport, or engineering environment is required for this role.
The salary on offer for this role is £32,000 – £36,000
Closing date: 5th September 2025
Responsibilities
- Perform regular stock checks and maintain accurate inventory records
- Book out parts and materials for scheduled maintenance and repair tasks
- Update and manage data within asset management systems (preferably Maximo)
- Receive, inspect, and log incoming deliveries
- Monitor stock levels and assist with reordering supplies as needed
- Liaise with maintenance teams to ensure timely availability of required parts
- Maintain documentation for audits and compliance purposes
Qualifications
- Previous experience in a stores, warehouse, or inventory control role
- Familiarity with Maximo or other asset/inventory management systems
- Strong attention to detail and organizational skill
- Good communication skills and ability to work collaboratively
- Basic proficiency in Microsoft Office (Excel, Word, Outlook)
Preferred Qualifications
- Experience in a maintenance or engineering environment
- Understanding of stock control principles and data administration
Personal Profile
- Excellent communication skills and record-keeping abilities.
- Ability to work independently and as part of a team
- Strong attention to detail and a commitment to quality workmanship.
- Ability to prioritise and ability to work under pressure.
- Proactive attitude toward problem-solving and continuous improvement
Our Values
Professionalism – Safety and security is paramount in our business, and we feel that this embodies the foundation of a high achieving safety culture
Support – We look after our people and they in turn are encouraged to look after each other
Communication – The transparency of our is business is valued by our colleagues and customers
Trust and Empowerment – We believe that openness and honesty make for the best relationship because it leads to trust and confidence
Enjoyment – Taking pleasure in coming to work at GBRf is actively encouraged right from the top
At GB Railfreight we recognise that having a more diverse range of people leads to greater innovation. We want to create a diverse workforce and encourage applications from people of all backgrounds with the aim to have a workforce representative of wider society. We champion diversity, inclusion and wellbeing and aim to create a workplace in line with our values.
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Fleet Asset Administrator/Stores Coordinator - Glasgow employer: GB Railfreight
Contact Detail:
GB Railfreight Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Asset Administrator/Stores Coordinator - Glasgow
✨Tip Number 1
Familiarise yourself with asset management systems, especially Maximo, as this is a key requirement for the role. Consider taking an online course or tutorial to boost your confidence and knowledge in using such systems.
✨Tip Number 2
Network with professionals in the rail and transport industry. Attend relevant events or join online forums where you can connect with others who work in asset management or inventory coordination.
✨Tip Number 3
Highlight your attention to detail and organisational skills during any interviews or networking opportunities. Prepare specific examples from your past experiences that demonstrate these qualities in action.
✨Tip Number 4
Research GB Railfreight's values and culture. Be ready to discuss how your personal values align with theirs, particularly around professionalism, support, and communication, as this will show your genuine interest in the company.
We think you need these skills to ace Fleet Asset Administrator/Stores Coordinator - Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in asset management or inventory coordination, particularly within rail, transport, or engineering environments. Use specific examples to demonstrate your skills and achievements.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the Fleet Asset Administrator/Stores Coordinator role. Emphasise your familiarity with asset management systems like Maximo and your ability to maintain accurate inventory records.
Highlight Relevant Skills: In your application, showcase your strong attention to detail, organisational skills, and communication abilities. Mention any experience you have with stock control principles and data administration, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are essential qualities for this position.
How to prepare for a job interview at GB Railfreight
✨Know Your Inventory Systems
Familiarise yourself with asset management systems, especially Maximo, as this is crucial for the role. Be prepared to discuss your experience with similar systems and how you've used them to manage inventory effectively.
✨Demonstrate Attention to Detail
Highlight your ability to maintain accurate records and perform regular stock checks. Provide examples from your past roles where your attention to detail made a significant impact on operations or compliance.
✨Showcase Your Communication Skills
Since the role involves liaising with maintenance teams, be ready to discuss how you communicate effectively in a team environment. Share instances where your communication skills helped resolve issues or improve processes.
✨Emphasise Problem-Solving Abilities
Prepare to talk about challenges you've faced in previous roles and how you approached problem-solving. A proactive attitude towards continuous improvement will resonate well with the interviewers.
